Departments

Asset Management

Asset Management provides support services to the University community to facilitate the management of tangible personal property held in possession by the institution. Its mission is to establish uniform directives and procedures for accountability and control of state-owned and government-owned equipment entrusted to the care of University employees and to provide quality support services to its customers in a responsible and accountable manner.

Auxiliary Accounting / Educational Business Activities

Auxiliary Accounting is responsible for the review and approval of new Educational Business Activities (EBAs), annual rate reviews and quarterly analysis of all EBA activities. It partners with the University community to ensure compliance and sound fiscal controls are maintained by all EBAs.

Bursar

The Bursar (formerly University Financial Services) is composed of the Customer Service/Fee Accounting, Financial Aid Disbursements, Collections, and Financial Aid Accounting. The Bursar’s Office bills and collects amounts owed to the university by students and disburses financial aid.

Cost Analysis and Construction Accounting

Cost Analysis facilitates the campus-wide effort certification process and conducts space allocation surveys. This area also completes Facilities & Administrative (FnA) rate proposals and specialized cost reports. Construction Accounting maintains accounting and budgetary records for all University of Florida fixed capital outlay construction projects in the myUFL system, serves as the liaison with the State of Florida Capital Programs Office and coordinates budget information and funding sources with Facilities Planning offices.

Disbursements

The primary responsibilities of Disbursements are approving vouchers for vendor payment, auditing travel expense reports, and auditing disbursements. The Disbursement Office is also responsible for disseminating and interpreting information relative to the invoice payment process, distributing checks, and imaging financial transactions.

General Accounting and Financial Reporting

General Accounting is responsible for maintaining the integrity of the University’s accounting records–including the maintenance of Chartfields and HR account codes, the review of general ledger activities and the timely closing of accounting periods. In addition, the office processes GL journal entries for inter-departmental transactions and expense corrections, reviews the accuracy of monthly financial reports, and oversees educational business activities. Under the auspices of General Accounting, the Financial Reporting office produces the University’s Annual Financial Report and other external reports.

Payroll Services

Payroll Services is responsible for paying employees, remitting taxes and paying University payroll vendors in a timely and accurate manner. Payroll Services also assists the University community in achieving compliance with state and federal laws and regulations.

Treasury Management

Treasury Management ensures that UF’s cash and investments are on hand when needed, invested well when not needed, and accounted for accurately in order to maintain UF’s financial stability and public integrity.

GBAS

Now under The Office of the Vice President & Chief Financial Officer
The Gator Business Administrator Services office oversees the GBAS professional development program designed to introduce newly hired business administrators to the university consistently and professionally.

Shared Services Center

Now under The Office of the Vice President & Chief Financial Officer
This area is responsible for the management of a creative collaboration among the offices of the Chief Financial Officer, Chief Information Officer and Human Resource Services to develop Shared Services Centers (SSCs) throughout campus.