Payroll Services is responsible for processing the Human Resource and Student Employment data to pay University employees, as well as certain non-wage payments made via the myUFL Payroll and Time & Labor modules.
In addition, Payroll Services responsible for assisting and managing compliance with various Federal and State laws, rules, and regulations and providing support for University of Florida staff navigating the payroll process. As a large, complex, and dynamic institution the University of Florida must monitor compliance with a number of employment tax issues.
Payroll Services is located in Suite 1250, East Campus Office Building.
Please contact us or call 352-392-1231 if you need assistance.
See all of the pay period begin and end dates, time & labor closing dates, HR deadlines and paydays.
Payroll Reports and Quick Guides
A variety of reports and quick guides to assist processors, help with reviewing time & labor and provide additional assistance for the payroll process.
PY Distribution listserv
This is an automatically generated listserv comprised of all employees with the security roles of UF_KA_DEPT_BUDGETING_TRAINEE, UF_KA_DEPT_BUDGETING_ADMIN and UF_KA_PAYROLL_BUDGETING.
Emails to the PY Distribution listserv are sent Monday – Friday of a payroll closing week.
On Monday and Tuesday the Regular Missing Distribution List, which shows all employees who do not have a distribution, is sent to the listserv.
On Wednesday through Friday both the Regular Missing Distribution List and Special Missing Distribution List, which includes employees who have a check created for the current pay cycle but still require a distribution, are sent to the listserv.
Periodic “special information” listserv messages containing updates from University Payroll Services may also be sent to this listserv. If you have any questions about the distribution listserv, please contact us.
Time & Labor Listserv
This is an automatically generated listserv comprised of all employees with the security roles of UF_TL_DEPT_APPROVER, UF_TL_DEPT_PROCESS, or UF_TL_DEPT_PROCESS_NON_RPTG
Pay period begin and end dates, Time & Labor close dates, pay dates, Human Resources deadlines, as well as other information critical to Time & Labor approvers, processors, and new employees are included in the e-mail to the listserv that is sent on Monday before the end of the pay period. Changes to these deadlines that result from holiday schedules are also sent via this listserv.
Periodic “special information” listserv messages containing updates from University Payroll Services may also be sent to this listserv. If you have any questions about the listserv message, please contact us.
Please visit Classification and Compensation, part of UF’s Human Resources, for information on Salary Ranges (Pay Grades), Special Pay Increases (SPIs), Fringe Benefits Pool, Unemployment Compensation and the Wage and Hour Law.
How Can We Help You?
Time and Labor3 Articles
Reference guides, checklists and tools for use by department payroll processors and approvers for time and labor processes for new employees and for payroll processors.View allTime and Labor
Direct Deposit2 Articles
Includes UF's direct deposit requirement as well as instructions for changing your existing account, adding an account in My Self Service, and establishing direct deposit with multiple accounts.View allDirect Deposit
Information about hiring a foreign national for employment, or as an independent contractor or honorarium recipient, providing a scholarship/fellowship/award to a foreign national, or making a payment to foreign corporations performing services in the U.S.View allPayments to Foreign Nationals or Nonresident Aliens (NRAs)
Payroll Cost Corrections2 Articles
How to complete and correct a retro, which is a payroll cost correction, and how to submit journal entries for them.View allPayroll Cost Corrections
Payroll Distributions2 Articles
How account codes translate to ChartField strings, where payroll costs are recorded in the general ledger, and the Payroll Distribution Listserv.View allPayroll Distributions
Payroll Tax9 Articles
Information about FICA, W-2, W-4, year-end statements, independent contractors, and self-move expense reimbursements.View allPayroll Tax
Special Payroll Situations4 Articles
This includes information about emergency checks, beneficiary payments and wage overpayments.View allSpecial Payroll Situations
Additional Directives and Information
PaychecksOverview All University of Florida employees are paid biweekly. The work week begins at 12:01 am on Friday and ends at midnight on Thursday. Employees can view and print their current and previous paychecks in myUFL. The View Paycheck and View Leave Balances guides within the UF HR Toolkit provide navigation and information on accessing […]
Payroll Reports and Quick GuidesPayroll Reports Preliminary and Final paylist links are emailed to those with the UF_TL_DEPT_PROCESSOR security role. The email includes a link that requires the recipient to authenticate before accessing the paylist. The processor will receive a single paylist for all departments included in their Time and Labor Security profile. Preliminary Paylist Generally on Wednesday through […]
Payroll SchedulesTime Administration (processed centrally for the University) Processes nightly except first day of new pay period, then it is processed on Sunday to create Payable Time from time entered since Time Administration last processed. Time & Labor: Approve Payable Time (Human Resources > Manager Self Service > Time Management > Approve Time and Exceptions > […]
Twelve Month Payment Option for Nine and Ten Month FacultyDirective Statement This directive establishes the proper methods of enrolling in the twelve month payment option for 9 and 10 month faculty. The program will hold, in the form of an after-tax deduction, a portion of a nine or ten-month faculty member’s after-tax income and distribute it to them in six equal installments during the […]