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Disbursements
The primary responsibilities of Disbursements are managing the electronic AP and supplier sub-systems, and to ensure that suppliers, travelers, University departments and others are paid timely and accurately, and in accordance with applicable laws, regulations and University requirements.
Disbursements manages the myUF Marketplace system. It is an electronic procure-to-pay system that allows suppliers to electronically submit invoices to the University. The system routes the invoices to departmental personnel for review and approval. Once approved, the invoice flows to the myUFL accounts payable system to build vouchers and then pay the suppliers. This system aids the University in eliminating extra steps in the accounts payable process and reduces paper in the process.
myUF Marketplace
Learn more about UF’s single procure-to-pay system designed to streamline processes for you and your department.
Staying Informed
The UFACC listserv allows the UF community to stay informed of issues affecting UF accounting systems. Join the list by completing the form below.
Payments to Students
It is crucial that payments to students are handled correctly for HEA (Higher Education Act) compliance because inaccuracies or omissions can jeopardize the institution’s eligibility to participate in federal student aid programs, potentially affecting the financial aid availability for the students and inviting severe legal repercussions for the institution. Correct handling of student payments is also vital for tax purposes, as any discrepancies can lead to substantial penalties for both the institution and the students, and can compromise the financial integrity and reputation of the institution. To determine the best way to make a payment to a student, faculty or staff member, please refer to the documents below.
Payments to UF Students or Student Workers
Payments to UF Faculty and Staff
How Can We Help You?
myUF Marketplace
7 ArticlesInformation on the myUF Marketplace procure-to-pay system.
View allmyUF MarketplaceExpenditures
23 ArticlesThe university has many different expenditures. They all have their own guidelines with regards to how their respective transaction(s) should be processed and determining which situations they are allowed. The links below provide detailed guidelines for the different expenditures.
View allExpendituresPayments
10 ArticlesDisbursements ensures that all payments of university funds are made promptly, efficiently, and in accordance with University, State and Federal guidelines. The processes in this section outline guidelines for payments to vendors for goods and services.
View allPaymentsSupporting Documentation
2 ArticlesThe University requires that adequate information exists for all approved transactions. Click here for more information on directives and procedures for how to submit/upload documentation, view documentation, and send travel expense reports.
View allSupporting DocumentationSuppliers
5 ArticlesUniversity Disbursements has processes in place to add suppliers and maintain the supplier file.
View allSuppliersVouchers
4 ArticlesThe University has processes in place to delete and un-post vouchers in the myUFL system when errors have been come across. Additionally, there are voucher entry tips to avoid errors.
View allVouchers