Asset Management provides support services to the University community to facilitate the management and disposal of tangible personal property UF possesses. Its mission is to establish uniform directives and procedures for accountability, control and disposal of state-owned and government-owned equipment entrusted to the care of University employees, and to provide quality support services to its customers in a responsible and accountable manner. Asset Management works closely with Departmental Property Contacts and Property Custodians to facilitate the management of property.
myAssets is UF’s property management system, offering a simple web-based system to manage, update and track the life cycle of assets. Please take the time to explore and discover how easy it is to use myAssets. For more information, visit the myAssets Toolkit.
Asset Management maintains two listservs to assist the UF community with asset management.
This listserv includes all Property Custodians, Property Contacts, and UF staff members who are interested in property issues. Asset Management uses this listserv to communicate with the campus community on property issues (List Archive is available). Join the list by completing the form below.
The UF community uses this listserv to find a home for unneeded UF furniture. This listserv is open to all staff. Postings on this web site should include a description of the items and a picture if possible. Any furniture acquired through this web site must continue to serve the UF community and is not available for personal or private use. Join the list by completing the form below.
How Can We Help You?
Annual Inventory3 Articles
The Board of Governors requires an annual inventory of all capital assets. The annual inventory cycle begins July 1st and ends March 31st.View allAnnual Inventory
Information about updating asset locations, transferring assets between departments, and disposing of assets.View allAsset Relocations, Transfers, and Dispositions
Attractive Property Management3 Articles
Attractive Property is property that costs less than $5,000. The University or departments may wish to track the property because it contains sensitive data, is prone to theft or loss, is required to track the property, or wishes to track the property.View allAttractive Property Management
Capital Asset Management4 Articles
Capital assets, sometimes referred to as fixed assets, are resources of the University and are included on the University’s financial statements. Items are verified by an annual physical inventory. Examples of capital tangible property are furniture and equipment, livestock, library resources.View allCapital Asset Management
Federal Property Management3 Articles
Federal property is a special kind of tangible property that is purchased with a federal grant or contract, loaned to UF from a federal agency, or donated to UF by a federal agency. The federal government requires this property to be tracked.View allFederal Property Management
Off-Site Certifications are required for property which is removed from UF owned, leased, or used locations. A Foreign Travel Request, in addition to the Off-Site Certification, must be submitted before equipment can be taken outside the United States.View allForeign Travel Requests and Off-Site Certifications
Real Property Management1 Article
Real property is buildings, land, land improvements, and infrastructure. It is any property attached directly to land as well as the land itself. These items are verified annually through the space inventory and allocation system (SPIN).View allReal Property Management
UF Surplus7 Articles
UF Surplus, on average, reuses, refurbishes, and recycles over the industry standard of 90% of all surplus property received from UF departments, Direct Support Organizations, Health Science Center Affiliates, and Shands Hospital.View allUF Surplus
Vehicle Tags, Titles, Tolls, and Use2 Articles
Asset Management is the only department authorized to obtain and keep license plates, titles, or registrations for all UF vehicles, vessels, trailers, or aircraft from the Department of Motor Vehicles (DMV) and Federal Aviation Administration (FAA). In addition, Asset Management provides oversight of toll charges.View allVehicle Tags, Titles, Tolls, and Use
Additional Directives and Information
myAssets: Property Management SystemmyAssets is an intuitive and easy to use online property management system for capital assets, attractive property, and surplus property. myAssets integrated workflow enables individuals responsible for the property to have up-to-date information to manage the property and submit forms including updates, inventory certifications, transfers, dispositions, and surplus pickups electronically for final approval at Asset Management and then into PeopleSoft (myUFL), the official financial property record for all capital assets.
myInventory AppThe myInventory app is the easy to use tool to complete physical inventory. It can be downloaded on many different types of Apple devices including iPhone, iPads, and iPods. myInventory app can be used by any UF employee. myInventory app can be downloaded by anyone with the Property Custodian, Departmental Contact, IT Contact, or Scanner role in myAssets.