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Travel

Updated UF Guidance on Travel

As UF reopens and reengages with other universities, industries, research and instructional initiatives, and governmental agencies, it is to be expected that members of the community will engage in additional travel closely tied to these activities.  Consequently, essential travel directly connected to assigned university duties will be approved by the Dean of a College (or analogous Director in certain units), a Senior Vice President, or Vice President.  At this time and until further notice, Deans and Directors may not delegate this responsibility to Department Chairs.  No travel reimbursements will be issued without that approval. 

Employees are still strongly encouraged to minimize personal travel.

Employees who do travel should inform themselves about restrictions and quarantines either in the areas to which they travel or requirements of the State of Florida and the University of Florida in returning from certain locations.  UF may require returning employees to self-quarantine for 14 days after returning from certain destinations. 

Employees are reminded that any international travel must be pre-approved by a Dean (or SVP or VP) and must be registered on the International Center International Travel Registration website https://internationalcenter.ufl.edu/travel/online-travel-registration.  Employees are further reminded that they could find their movements severely restricted in international travel, including re-entry into the United States.  

More information regarding these decisions as well as other questions related to COVID-19 are available by accessing these updated FAQs.

The purpose of the University of Florida Travel Office is to provide direction for employees and others who undertake travel on behalf of the University. Travel costs are to be allocated and expended within established budgetary limitations and serve an official business purpose. Travelers are not to make commitments to travel or to incur travel expenses without first obtaining the appropriate approvals.

The Travel Office is located in Elmore Hall and can be reached at (352) 392-1241 or travel@ufl.edu.

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Additional Directives and Information

  • Helpful Handouts

    Travelers and employee reimbursement guides to assist with travel & employee guidelines for reimbursement as well as specific items These are printable guides for all travelers including visitors, candidates, students and UF Employees that are doing business on behalf of the university. All travel and expense policies can be located in the Travel Directives. Employee […]
  • Workers’ Compensation for Injuries Incurred During Travel

    Directive Statement University travelers are eligible for workers’ compensation benefits during periods of travel which are necessary to perform the official business of the University. Travelers are not eligible for worker’s compensation benefits during activities which deviate from the normal course and scope of the official business, such as vacations or personal enterprise, even though […]