University Payroll and Tax Services

PO Box 113201 | 33 Tigert Hall | Gainesville, FL 32611-3201
Phone: (352) 392-1231 | Fax: (352) 846-0166
payrollhelp@admin.ufl.edu | taxhelp@admin.ufl.edu

 

 

 

 

 

 

University Payroll and Tax Services provides support for UF staff navigating the payroll process and tax laws while ensuring compliance with local, state and federal agencies’ laws and regulations.

Payroll Schedules

Pay period begin and end dates, Time & Labor close dates, pay dates, and Human Resource deadlines, as well as other information critical to Time & Labor approvers and processors. Also helpful for new employees.

W-2s and Payroll Tax

Information about Form W-2—including prodedures to consent to receive your W-2 electronically and to request a copy of your W-2—as well as relevant payroll tax law updates and information related to claiming an exemption from federal withholding.

Payroll Distributions

How account codes translate to chartfield strings, where payroll costs are recorded in the general ledger, and the Payroll Distribution Listserv.

Moving Expenses

Self-move expense reimbursements, criteria required in accounting for and determining qualified moving expenses, and reporting of any resulting taxable income to the employee.

Foreign Nationals/Nonresident Aliens

Information about and procedures for hiring a foreign national for employment or as an independent contractor or honorarium recipient, providing a scholarship/fellowship/award, or making a payment to foreign corporations performing services in the U.S.

Direct Deposit

Includes UF’s direct deposit requirement as well as instructions for changing your existing account, adding an account in My Self Service, and establishing direct deposit with multiple accounts.

Paychecks

How to view your paycheck and understand paycheck codes including earnings, deductions and taxes.

TRC Codes by Workgroup

Enables payroll and time and labor processors to view all Time Reporting Codes for each Workgroup. Please use the filter function to view the applicable TRCs for a particular workgroup.

Fringe Benefits Pool

Includes current and historical pooled fringe benefit rates reflecting the employer’s annual costs of taxes and benefits for various employee groups. For more information, see UF HRS’ Fringe Benefits Pool page.

Tax Resources for Departments

Including Florida sales and use tax, unrelated business income tax, and estimating gross-up.