UF functions independently of the State Treasury and is solely responsible for processing payments and submitting 1099 information to the IRS on their behalf.
Please note: The request for your Social Security Number or other Taxpayer Identification Number by UF Disbursement Services is mandated by 26 U.S.C. 6041 and related IRS regulations. If you have questions about the collection and use of Social Security numbers at UF, please visit the Privacy Office’s website.
Information for UF staff who need to add new vendors to the myUFL system vendor file at UF.
The following forms may be completed online, printed, and mailed to the address listed below. If you need assistance, please email firstname.lastname@example.org. Contact the UF Help Desk (392-HELP) for answers to technical questions.
- Business Vendors
- Consultants / Individuals using SSN / Research Participants
UF Tax Information Form
- Wireless Device Allowances
No Forms Required — Please send an e-mail to AddVendor@ufl.edu with the name and UFID of employee to be entered.
No Forms Required — Please send an e-mail to AddVendor@ufl.edu with the name, UFID (if applicable), address and brief description of what the individual is being reimbursed for.
- Foreign Vendors
*Since tax laws can differ from region to region, their review and approval is required for us to process foreign vendors. Please send all information for foreign vendor requests to UF Tax Services at the information below:
UF Tax Services
PO Box 113201
Suite 1250 East Campus Office Building
Gainesville, FL 32611-3201
Fax: (352) 846-0166
Phone: (352) 392-1231
The W-8BEN-E form is meant for businesses and organizations. Individuals should use the W-8BEN. Any additional questions on form requirements for foreign vendors should be directed to UF Tax Services.
Send all other vendor requests to:
University of Florida
Attn: Vendors Maintenance
PO Box 115350
Gainesville, FL, 32611-5350
Fax: (352) 392-0081