Required Supplier Forms
This directive establishes the requirements for different kinds of suppliers.
Reason for Directive
It is important to ensure that all suppliers have adequate documentation and are legitimate suppliers of the University of Florida. Requests for suppliers to be added to the University’s supplier file will be compared against the U.S. Government Federally Debarred Supplier listing. Any supplier listed on this site is excluded from receiving Federal contracts, subcontracts, and Federal financial and non-financial assistance and benefits.
Who must comply?
All University Departments.
Supplier Tax Information Form and IRS Form W-9
Provides information for proper tax reporting, these documents can be found inside the Supplier Portal.
This form must be completed for all payments to an employee’s business(es). To avoid any appearance of conflict that could arise between an employee’s obligation to the University and such outside activities, this form must be completed when contracting with an employee’s business to perform services for the University. Please note the following:
- Employees may engage in outside activities which provide service to the community and the University as long as they are not using their social security number for tax purposes
- If the employee is using their social security number for tax purposes, they must be paid thru Payroll
Consultants/Individuals Using SSN
Provides information for proper tax reporting.
Wireless Device Allowances
Wireless device form and ACH form required, along with the first page of a redacted bank statement OR a voided check.https://uf.tfaforms.net/f/Finance-HubPlease submit a ticket request to
- UFID of employee
- Business purpose – wireless device allowance
No forms required. Please submit a ticket request to https://uf.tfaforms.net/f/Finance-Hub
- UFID (if applicable)
- Brief description of what the individual is being refunded for
Since tax laws can differ from region to region, the review and approval of Payroll Services is required for Disbursements to process foreign suppliers. Please follow the information in the “Requirements for Payments to Foreign Nationals, NRAs and Foreign Corporations” directive and procedure to ensure compliance.
03/31/2023: Reviewed content
Disbursements: (352) 392-1241
Payroll Services: (352) 392-1231
Supplier Maintenance Fax: (352) 392-0081