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Maintaining the Supplier File

Directive Statement

The Supplier Team is responsible for maintaining the supplier file in the myUFL and myUF Marketplace systems.  A department’s request for changes will be processed by the Supplier Team unless the request is for a change in name of the supplier.  A name change will require the submission of a newly completed IRS Form W-9 or Supplier Tax Information Form.

Departments should verify all requests for address changes with the supplier before submitting to the Supplier Team for update.  Address changes to a business will require some form of back-up to process (e.g., an invoice, notice of address change from company, or e-mail from the company requesting the update).

Reason for Directive

The purpose of this directive is to show how to make changes to suppliers, the supplier payment terms that must be followed, and to review discounts set by the supplier.

Who must comply?

All University of Florida departments.

Last Reviewed

05/01/2020: reviewed content

Toolkits

UF HR Toolkit – Paying Suppliers

Contacts

Disbursements: (352) 392-1241

Email: Special Payments

Supplier Maintenance: addsupplier@ufl.edu

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