If payments to any supplier receiving cash, check or gift cards total $600 or more in a Calendar Year, it is the responsibility of the department to provide the necessary information to Disbursements by January 15th of the following year so that an IRS form 1099 form can be generated.
An employee can be paid as an independent contractor as long as the services provided are different than the services they provide to UF as an employee.
Best practice is to obtain the tax information required for the form 1099 initially from each participant for use if the payments exceed $600.
Reason for Directive
A 1099 issuance will be sent to all independent contractors or individuals who receive total payments that exceed $600.00 from the University within a calendar year.
UF functions independently of the State Treasury and is solely responsible for processing payments and submitting 1099 information to the IRS on their behalf.
Please note: The request for your Social Security Number or other Taxpayer Identification Number by Disbursements is mandated by 26 U.S.C. 6041 and related IRS regulations. If you have questions about the collection and use of Social Security numbers at UF, please visit the Privacy Office’s website.
Who must comply?
All University of Florida departments.
03/31/2023: Reviewed content
Disbursements: (352) 392-1241
Email: Special Payments