Special Expedited Approval
Overview
myUF Marketplace is programmed to provide Select Expedited Approval (SEA) for select suppliers if certain criteria are met. SEA takes place when the invoice matches the purchase order (PO) in all three of the following areas:
- Amount (must be less than $500.00)
- Quantity
- Supplier
SEA Suppliers
Invoices received from the following seven suppliers that meet the criteria above will automatically approve (no department approval is required):
- Fisher Scientific
- Office Depot/Mister Paper
- Bio-Rad
- Sigma-EMD Millipore
- Henry Schein
- Qiagen
- Airgas
Locating SEA Invoices
SEA invoices are identified during a workflow step, so myUF Marketplace is not able to automatically notify recipients. A query has been written to enable departments to identify these transactions.
Navigate to: Orders>View Saved Searches>UF Searches. Click on Select Expedited Approval
This will produce a listing of all SEA invoices processed. Filters can then be added to narrow down by Department ID or other criteria.
Additional Information
Payments that are made as a result of SEA will be based on the supplier’s pay terms. This provides a window for the department to resolve any potential issues prior to payment. If an issue is discovered, e-mail myUFMarketplace@ufl.edu for assistance.
You can add attachments to SEA invoices just like all other invoices, and they will show up when searching invoices for the Department ID.
Last Reviewed
04/30/2021: reviewed content
Toolkit
UF HR Toolkit: myUF Marketplace
Contacts
Disbursements: (352) 392-1241