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Special Expedited Approval

Overview

myUF Marketplace is programmed to provide Select Expedited Approval (SEA) for select suppliers if certain criteria are met.  SEA takes place when the invoice matches the purchase order (PO) in all three of the following areas:

  1. Amount (must be less than $500.00)
  2. Quantity
  3. Supplier

SEA Suppliers

Invoices received from the following seven suppliers that meet the criteria above will automatically approve (no department approval is required):

  • Fisher Scientific
  • Office Depot/Mister Paper
  • Bio-Rad
  • Sigma-EMD Millipore
  • Henry Schein
  • Qiagen
  • Airgas

Locating SEA Invoices

SEA invoices are identified during a workflow step, so myUF Marketplace is not able to automatically notify recipients. A query has been written to enable departments to identify these transactions.

Navigate to: Orders>View Saved Searches>UF Searches. Click on Select Expedited Approval

This will produce a listing of all SEA invoices processed. Filters can then be added to narrow down by Department ID or other criteria.

Additional Information

Payments that are made as a result of SEA will be based on the supplier’s pay terms.  This provides a window for the department to resolve any potential issues prior to payment.  If an issue is discovered, e-mail myUFMarketplace@ufl.edu for assistance.

You can add attachments to SEA invoices just like all other invoices, and they will show up when searching invoices for the Department ID.

Last Reviewed

05/01/2020: reviewed content

Toolkit

UF HR Toolkit: myUF Marketplace

Contacts

Disbursements: (352) 392-1241

myUFMarketplace@ufl.edu

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