Adding Suppliers

Departments wishing to add individuals or companies to the myUFL supplier file to pay them for goods or services provided—or to reimburse students for out of pocket expenses—should use addsupplier@ufl.edu and follow the relevant instructions below.

If you have any questions or need assistance, please contact addsupplier@ufl.edu. If you encounter technical problems using the myUFL system, please contact the UF Help Desk at helpdesk@ufl.edu or 392-HELP.

UF Employees and Students

UF students being reimbursed or refunded for out of pocket expenses other than those processed through the Travel module need to be added as a supplier. Please include their UFID number in the request and indicate what specifically is being reimbursed. No paperwork is required.

For UF employees being paid as research participants, please fill out the UF Tax Information Form.

US Companies or Citizens Not Employed by UF

Domestic Consultants, Research Participants and individuals who are not UF employees performing services are required to supply the following information:

Domestic Companies, non-affiliated individuals, government agencies, educational facilities, associations, organizations, etc. providing goods or performing services are required to supply the following three forms available on the Bridges Website > Services > Vendors:

Please make sure you have all required paperwork prior to sending a new supplier request to addsupplier@ufl.edu. The supplier will not be added until all required paperwork is completed and received. Note: Please avoid using generic e-mail subjects such as “Add a supplier” or “Please add” unless sending a large list with multiple individuals / businesses. Making the subject line of your e-mail specific will result in more efficient communication and eliminate unnecessary confusion.

Foreign Companies or Individuals

In addition to the steps listed above, requests for foreign suppliers must be pre-approved by University Payroll and Tax Services before being added to the PeopleSoft supplier file. Please call 352-392-1231 for approval; University Payroll and Tax Services will then submit approved foreign suppliers to addsupplier@ufl.edu for input.

Tracking Added Suppliers

If you are adding a supplier to the myUFL system, you have two options for ensuring the supplier was added:

    1. Navigate in myUFL to Supplier > Set Up Maintenance > Supplier Information. Best practice for searching for a supplier is to use “contains” option with the Name 1 field, put one word from the supplier name into the Name 1 field. If there are no results that match what you are looking for, search ShortName “contains” and put just the first eight (8) letters of the first word in the company name or individual’s last name. After finding your supplier, please be sure to click VIEW ALL in the Address tab so that all available addresses will appear. For more information, visit the Financial Toolkits.
    2. Request that the supplier send you the information required by UF then fax the information to Vendor Maintenance at (352) 392-0081 with your email request on the coversheet or as an attachment. If all required information is received, you will then receive an email confirmation that the supplier has been added.