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  4. Set-up or Modify an EBA
  5. Modify an Existing Educational Business Activity

Modify an Existing Educational Business Activity

Directive Statement

Approved Educational Business Activities (EBA) may change the scope or nature of the activity conducted in the account established under the approval.  Accountable Officers are required to update their Request to Operate an Educational Business Activity form any time there is a material change in the scope or nature of the activity.

Examples of material changes would include:

  • a new activity
  • expansion of services to a new group of customers (ex. unit wants to conduct business with external customers)
  • expansion of activities outside of the original proposal (ex. out of State, internationally, etc.)
  • new good/service provided by the activity
  • a variation in the rate (ex. rate adjusted for time-of-day operation)
  • subsidies needed for an existing service

EBA Fiscal personnel must complete a Request to Modify an Educational Business Activity and describe the change in activity.

Reason for Directive

To ensure that fiscal operations for University of Florida Educational Business Activities are approved, thereby ensuring compliance with sound business practices, financial accounting and reporting principles, and government regulations.

Who must comply?

All UF departments.

Procedures

The routing and approval of an EBA modification follows the same process as the creation of a new EBA unit:

  1. Request to Modify an Educational Business Activity is completed by the department and signed by the appropriate Dean/Department Head
  2. Auxiliary Office performs an initial review of the application and assists the department in completing the form and rate setting, if needed
  3. Auxiliary Advisory committee reviews the application
  4. If approved by the committee, the Auxiliary Office will forward the request to the Chief Financial Officer for final review
  5. The Auxiliary Office will notify the requestor of approval or denial of the application

Definitions

Educational Business Activity

Revenue-generating activity from the provision of goods and/or services.  Such activity enhances, promotes or supports the University’s instruction, research, public service and campus support functions, and other educational and support functions in order to meet the needs of students, faculty, staff, and members of the public participating in University events and programs.

Last Reviewed

05/01/2020: reviewed content

Contacts

Auxiliary Accounting/Educational Business Activities: (352) 294-7236

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