Quick Guide for Researching Payments

To view vouchers in myUFL

Main Menu > Financials > Accounts Payable > Vouchers > Add/Update > Regular Entry > Find an Existing Value

To view vouchers applied towards encumbrances

In Procurement

1. Main Menu > Financials > Purchasing > Purchase Orders > Review PO Information > Purchase Orders
2. Change the business unit from UFLOR to a departmental business unit.  This will list all PO’s for a specific department
3. Once into a specific PO, you can view the PO to determine what was purchased and drill down into each line of the PO to view the cost centers where the purchase was charged. You can also verify the status of the PO (Dispatched or Completed) and outstanding balance by clicking on the Activity Summary link.

In Accounts Payable

1. Main Menu > Financials > Accounts Payable > Review Accounts Payable Info > Interfaces > Purchase Orders
2. Once into a specific PO, the PO line items will be displayed and all invoices for that line that have been applied against it along with their status.
3. For each PO you can see a listing of all vouchers and their current status applied against the PO

To view reports that list all vouchers by department

Voucher lookup is a query that has been designed to run a voucher register by department and a date range.

1. Main Menu > Financials > Reporting Tools > Query > Query Viewer. Search for UF_VOUCHER_LOOKUP
2. Click on “Run to Excel” and the query will prompt for a department ID and a date range

To view payments to a supplier and status

1. Menu > Financials > Accounts Payable > Vouchers > Add/Update > Regular Entry
2. Click on Find an Existing Value tab, key in the voucher number and search
3. Go to the Payments tab and click on Payment Inquiry

If the above information is not known, you can search by a specific voucher number

1. Main Menu > Financials > Accounts Payable > Review Accounts Payable Info > Vouchers > Voucher

To search for a transaction within the myUF Marketplace system

1. Navigate to myUF Marketplace: Main Menu > Self Service > myUF Marketplace
2. Click on the Accounts Payable icon
3. Under invoices subsection, click on “Search for Invoices”
4. Scroll near the bottom of the search screen to the “Custom Fields” section.
5. There, you can enter your department ID.  (You can change from “Is Exactly” to “Starts With” to increase your results).
6. After clicking search, you will see all invoices that have been paid from that Department ID.
7. On the side you can filter by “Approver” (click your name) to view all invoices you have approved.

Last Reviewed

Last reviewed on 03/20/2024

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