ChartFields

A ChartField is a data field that stores accounting information, affects budget and is used for internal and external reporting. All accounting systems consist of codes used to identify transactions and to track financial activity. ChartFields are the codes in myUFL used to identify these financial functions. ChartFields identify received and expended funds and insure compliance with the contributor of those funds. This is done with a series of ChartFields called a ChartField combination. When combined correctly, ChartFields identify the impact of a financial transaction.

Links and Resources

Directives and Procedures

Link to ChartField introductions, definitions, overviews and procedures

myUFL Toolkit

Link to Human Resources toolkit for simulations, instruction guides, training, and other resources

Account Groups and Definitions

Click on the links below for account group definitions. These definitions are a guide for conventional account use.

Account Use by Fund (Excel)

Resource and guide for the General Ledger account codes typically used by each fund

Accounts Requiring CAS Exemption

Link to Cost Accounting Standards (CAS) for direct or indirect charges to sponsored projects

Fund Groups and Definitions (PDF)

Resource for fund definitions and descriptions. These definitions describe the purpose or objective of the University of Florida fund codes.

DeptFlex

Link to DeptFlex page. Click here to learn about DeptFlex, how to search for them, and how to request a new DeptFlex.

Program Codes and Definitions (PDF)

Resource for program codes directives and definitions. Use this resource to find appropriate Program Codes.

Program Use by Fund (Excel)

Program codes may have restrictions based on the fund being used. Use this resource to find appropriate Program Codes to use with a specific fund.

Required ChartField by Fund (Excel)

Resource that lists the required ChartFields by fund. This details the minimum ChartField requirements for each fund.

Frequently Asked Questions

Link to frequently asked questions. All other questions can be directed to gahelp@ad.ufl.edu.