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Voucher Corrections

Directive Statement

This directive establishes the proper methods of deleting and un-posting vouchers in the myUFL system when errors have been detected.  Deleting and un-posting must be done on the same day the voucher is built.

Reason for Directive

Disbursements, as opposed to campus departments, will need to create the following vouchers

  1. Reversal vouchers – Must be input to offset the original voucher when a voucher post cannot be deleted.  This process will be coordinated through the department that input the original voucher
  2. Payroll supplier vouchers – A block has been placed on account codes in myUFMarketplace and myUFL to prevent the use of non-expense or non-revenue account codes.  If a non-expense or non-revenue account code is needed, contact Disbursements to change an account code in a voucher

Department personnel are able to make changes to other types of vouchers with the assistance of Disbursements.

Who must comply?

All University Departments.

Procedures

To delete invoices or if you need assistance correcting an invoice, contact the myUFMarketplace help desk at myufmarketplace@ufl.edu

Matching invoices to purchase orders in the myUF Marketplace system, view the UF HR Toolkit – Match Exceptions

Budget is now checked in the myUF Marketplace for all invoices.  Any invoice failing budget will be returned to processor for correction.

Definitions

Voucher

A voucher is an online request for payment that holds PO/invoice information and creates a payment schedule.

Toolkits

UF HR Toolkit – Match Exceptions

Last Reviewed

05/01/2020: reviewed content

Contacts

Disbursements: (352) 392-1241

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