unit logo
  1. Home
  2. Knowledge Base
  3. Banking & Merchant Services
  4. ACH, EFT, and Wires
  5. Outgoing Wire Payments

Outgoing Wire Payments

Directive Statement

Departments responsible for disbursing funds via bank wires must notify the Investment Accountant at 352-392-9057 in advance of any wires for disbursements exceeding $10,000.

Reason for Directive

Timely notification will allow for the efficient investment of excess funds and ensure adequate funds are made available to cover disbursements.  Significant costs may be incurred if proper notification is not received.

Who Must Comply?

All University departments.


It is important to provide timely notification to ensure adequate funds are available to cover disbursements.  Banking & Merchant Services reserves the right to send any wires the following business day, since they are subject to available cash in the University’s bank accounts.

  1. Any department disbursing funds via bank wires must complete the Outgoing Bank Wire Form, which includes the following information:
    • Bank information
    • Reference Information to identify the wire
    • The ChartField string that will be used to pay for the wire fee
    • Appropriate signatory approval by the preparer’s supervisor
  2. Attach backup documentation to the completed form
  3. Fax the form and backup documentation to (352) 846-3576 or e-mail to investments@ad.ufl.edu
  4. The Investment Accountant will confirm receipt of the notification and inform the department when the wire transfer will be sent
  5. Enter a Check Request into myUF Marketplace using the steps in the UF HR Toolkit – Creating a Check Request
  6. Email payments@ad.ufl.edu with “Bank Wire Voucher” as the subject line to prevent the check from being printed
  7. If a new supplier is needed, e-mail addsupplier@ufl.edu to have the supplier added to myUFL
  8. Effective January 1, 2022, departments will no longer be billed for sending outgoing wires. The fees associated with performing bank wires will be absorbed by the University of Florida Controller’s Office

Please note, Banking & Merchant Services performs Foreign Currency wires and Emergency Wires.  Disbursements performs USD wires.

Last Reviewed

04/30/2022: reviewed content


Disbursements Website


UF HR Toolkit – Creating a Check Request


Disbursements: (352) 392-1241

Banking & Merchant Services: (352) 392-9057

Still have a question?

View our FAQs