unit logo
  1. Home
  2. Knowledge Base
  3. Cost Analysis
  4. Space Allocation
  5. Obtaining Space Inventory and Allocation (SPIN) Security

Obtaining Space Inventory and Allocation (SPIN) Security

Overview

There are three roles that are available to users to access Space Allocation data for your department.

SPIN Browse Role UF_N_IND_COST_SP_ALLOC_BROWSE
This is a “View Only” role to allow the user access to the system.

 

SPIN Certifier Role UF_N_IND_COST_SP_ALLOC_CERTIFY
This role is for the Department Space Certifier. The role requires RSH210 training completion before the role can be requested. This individual should be a department staff individual that would have responsibility to speak with faculty and staff to determine space usage, input space data in the system, compare effort and payroll to verify space usage that was given, and the overall certification of the department’s space data. If the department is selected for audit by the federal government, this individual will also represent the department to discuss how space was determined and provide backup documentation of that determination.

 

SPIN Authorizer Role UF_N_IND_COST_SP_ALLOC_AUTH
This role is for the Department Authorizer. The role must be a Dean, Director, or Department Chair level in order to approve the space certification for the department. If the department is selected for audit by the federal government, this individual will also represent the department to discuss how space was determined and answer questions related to the overall departmental functions.

Authority Area Security Request Requirement

All roles require input into the Authority Area field of the security request that includes the eight-digit Department ID(s) that you are requesting access to the SPIN system for, followed by a semicolon.

If the field is not initially able to be updated, the DSA must select the Save button to activate the field for input.

Examples: note the required semicolon(s)

→ 29000000; = provides access to all DeptIDs beginning with “29”

→ 29010000; = provides access to all DeptIDs with “2901”

→ 29010000; 29020000; 29030000; = access to all DeptIDs beginning with 2901, 2902, 2903 (Note the required semicolons between each and at the end, with no spaces in between)

Definitions

Space Allocation

The process of annually collecting information on how university buildings and rooms are being utilized.  The information gathered as a result of this survey is used for many purposes. One objective is to assist with development of the Facilities & Administrative (FnA) Rate Proposal to the Federal government. Another purpose is to inventory UF space and internally track and monitor how well the University’s space is being used. Finally, data gathered as part of this allocation is also used as a part of the development of the RCM budgeting tool.

Last Reviewed

05/01/2020: reviewed content

Contacts

Cost Analysis: (352) 392-5778

Still have a question?

View our FAQs