Fiscal Year End Schedule and Resources
Year End Schedule
The Year End Schedule includes important deadlines and informational dates related to the fiscal year-end. The schedule is being shared in an Excel format this year, to allow users to filter and format the information in a way that best suits their needs.
Additional information has also been added to the schedule, including classifying the type (informational or deadline), fund group(s) impacted, how this applies to your department, and links to useful resources.
The full Year End Schedule can be accessed here:
2023 Year End Schedule Campus
To get an Outlook calendar with the full schedule of Year End dates that can be saved, click on the calendar image below.
Dates and deadlines for specific offices, including additional resources, can be found by clicking on the department name below:
Auxiliary Accounting Banking & Merchant Services Budget Office Construction Accounting Disbursements General Accounting Payroll Procurement and PCard Travel
Auxiliary Accounting
FY23 Auxiliary Year End Schedule
Main Year End Contact(s): Beth Groff, Alexander Hernandez
Phone: (352) 392-1326, Email: ga-aux@ad.ufl.edu
Banking & Merchant Services
FY23 Banking & Merchant Services Year End Schedule
Banking & Merchant Services YE Calendar
FY23 Banking & Merchant Services Procedures Handout
Main Year End Contact(s): Robin Levine, Lee Johnson
Phone: (352) 392-9057, Email: tmhelp@admin.ufl.edu
Budget Office
FY23 Budget Office Year End Schedule
Budget YE Calendar (Outlook Calendar with Budget Office dates only)
UF Budget Planner Open Lab
As we have done in past years, a refresher training will be offered. This year it will be online. Below is the detail. We look forward to seeing you in the zoom session.
Zoom Link: https://ufl.zoom.us/j/92633959968?pwd=RGs3cDdRaXJCbkZpNm4rdU51S1cyQT09
Meeting ID: 926 3395 9968
Passcode: 277531
Date/Time: Monday May 8, 1:30 – 2:30pm
We have also scheduled the open lab sessions every Wednesday from May 10th to June 14th to assist you in all funds budget process.
Zoom Link: https://ufl.zoom.us/j/99655741231?pwd=aXpQZmdJWUhkcFJnajVSWExRdjdlQT09
Meeting ID: 996 5574 1231
Passcode: 495141
Date/Time: Wednesday 3:00 – 4:30pm on May 10th, 17th, 24th, 31st and June 7th, June 14th
Main Year End Contact(s): George Kolb, Julie Wang, or Mian Wei
Phone: (352) 392-2402, Email: budgethelp@ad.ufl.edu
Construction Accounting
6/14/2023: Deadline for Planning, Design & Construction, Facilities Services and IFAS Facilities to send invoices to Construction Accounting for processing in FY23
Construction Accounting YE Calendar (Outlook Calendar invite for the Construction date only)
FY23 Construction Accounting Procedures Handout
Main Year End Contact(s): Deborah Strickland
Phone: (352) 294-1139, Email: dstrickland@ufl.edu
Disbursements
FY23 Disbursements Year End Schedule
FY23 Disbursements Procedures Handout
Main Year End Contact(s): Randy Staples
Phone: (352) 392-1241, Contact Form
General Accounting
FY23 General Accounting Year End Schedule
General Accounting YE Calendar
FY23 General Accounting Procedures Handout
Phone: (352) 392-1236, Email: gahelp@ad.ufl.edu
Payroll
FY23 Payroll Year End Schedule
FY23 Payroll Procedures Handout
Main Year End Contact(s): Megan Burnsed, Kim Alderson and Linda Smith
Phone: (352) 392-1231, Email: payroll-services@ufl.edu
Procurement and PCard
FY23 Procurement Year End Schedule
FY23 Procurement Procedures Handout
Main Year End Contact(s): Marianne Preisler, Lisa Deal
Phone: (352) 392-1331, Email: procurement@ufl.edu
Travel
FY23 Travel Procedures Handout
Main Year End Contact(s): Victoria Peprah-Asante, Brett Wallen
Phone: (352) 392-1231, Contact Form
Last Reviewed
05/1/2023: Reviewed content