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  5. Fiscal Year End Schedule and Resources

Fiscal Year End Schedule and Resources

Year End Schedule

The Year End Schedule includes important deadlines and informational dates related to the fiscal year-end.  The schedule is being shared in an Excel format this year, to allow users to filter and format the information in a way that best suits their needs.

Additional information has also been added to the schedule, including classifying the type (informational or deadline), fund group(s) impacted, how this applies to your department, and links to useful resources.

The full Year End Schedule can be accessed here:

 2023 Year End Schedule Campus

To get an Outlook calendar with the full schedule of Year End dates that can be saved, click on the calendar image below.

Dates and deadlines for specific offices, including additional resources, can be found by clicking on the department name below:

Auxiliary Accounting Banking & Merchant Services Budget Office Construction Accounting Disbursements General Accounting Payroll Procurement and PCard Travel

Auxiliary Accounting

FY23 Auxiliary Year End Schedule

Auxiliary YE Calendar

Main Year End Contact(s): Beth Groff, Alexander Hernandez

Phone: (352) 392-1326, Email: ga-aux@ad.ufl.edu

Banking & Merchant Services

FY23 Banking & Merchant Services Year End Schedule

Banking & Merchant Services YE Calendar 

FY23 Banking & Merchant Services Procedures Handout

Main Year End Contact(s): Robin Levine, Lee Johnson

Phone: (352) 392-9057, Email: tmhelp@admin.ufl.edu

Budget Office

FY23 Budget Office Year End Schedule

Budget YE Calendar (Outlook Calendar with Budget Office dates only)

UF Budget Planner Open Lab

As we have done in past years, a refresher training will be offered. This year it will be online. Below is the detail. We look forward to seeing you in the zoom session.

Zoom Link: https://ufl.zoom.us/j/92633959968?pwd=RGs3cDdRaXJCbkZpNm4rdU51S1cyQT09

Meeting ID: 926 3395 9968

Passcode: 277531

Date/Time: Monday May 8, 1:30 – 2:30pm

We have also scheduled the open lab sessions every Wednesday from May 10th to June 14th to assist you in all funds budget process.

Zoom Link: https://ufl.zoom.us/j/99655741231?pwd=aXpQZmdJWUhkcFJnajVSWExRdjdlQT09

Meeting ID: 996 5574 1231

Passcode: 495141

Date/Time: Wednesday 3:00 – 4:30pm on May 10th, 17th, 24th, 31st and June 7th, June 14th

Main Year End Contact(s): George Kolb, Julie Wang, or Mian Wei

Phone: (352) 392-2402, Email: budgethelp@ad.ufl.edu

Construction Accounting

6/14/2023: Deadline for Planning, Design & Construction, Facilities Services and IFAS Facilities to send invoices to Construction Accounting for processing in FY23

Construction Accounting YE Calendar (Outlook Calendar invite for the Construction date only)

FY23 Construction Accounting Procedures Handout

Main Year End Contact(s): Deborah Strickland

Phone: (352) 294-1139, Email: dstrickland@ufl.edu


FY23 Disbursements Year End Schedule

Disbursements YE Calendar

FY23 Disbursements Procedures Handout

Main Year End Contact(s): Randy Staples

Phone: (352) 392-1241, Contact Form

General Accounting

FY23 General Accounting Year End Schedule

General Accounting YE Calendar

FY23 General Accounting Procedures Handout

Phone: (352) 392-1236, Email: gahelp@ad.ufl.edu


FY23 Payroll Year End Schedule

Payroll YE Calendar

FY23 Payroll Procedures Handout

Main Year End Contact(s): Megan Burnsed, Kim Alderson and Linda Smith

Phone: (352) 392-1231, Email: payroll-services@ufl.edu

Procurement and PCard

FY23 Procurement Year End Schedule

Procurement YE Calendar

FY23 Procurement Procedures Handout

Main Year End Contact(s): Marianne Preisler, Lisa Deal

Phone: (352) 392-1331, Email: procurement@ufl.edu


FY23 Travel Year End Schedule

Travel YE Calendar 

FY23 Travel Procedures Handout

Main Year End Contact(s): Victoria Peprah-Asante, Brett Wallen

Phone: (352) 392-1231, Contact Form


Last Reviewed

05/1/2023: Reviewed content

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