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What Are Cost Accounting Standards?

Overview

This provides information about Cost Accounting Standards. The Cost Accounting Standards Board (CASB) set forth broad policies governing sponsored project financial administration. The Cost Accounting Standards (CAS) 48 CFR 9905.501, 9905.502, 9905.505, and 9905.506 were included in the revised cost principles of the Uniform Guidance 2 CFR 200 at Part 200.419.

Cost Accounting Standards

  • Cost Accounting Standard 9905.501 requires consistency in estimating, accumulating, and reporting costs
  • Cost Accounting Standard 9905.502 requires consistency in allocating costs incurred for the same purpose
  • Cost Accounting Standard 9905.505 requires proper treatment of unallowable costs
  • Cost Accounting Standard 9905.506 requires consistency in the accounting periods used for cost accounting

Cost Accounting Standard (CAS) 9905.502 states “All costs incurred for the same purpose, in like circumstances, are either direct costs only (can be charged to a grant) or indirect costs only (must be paid with unrestricted funds) with respect to final cost objectives.” Uniform Guidance 2 CFR 200 then goes on to list specific costs that the federal government considers to be normally charged indirectly, “Items such as salaries of administrative and clerical staff, office supplies, postage, local telephone costs and memberships”.

Receiving a CAS Exemption

The Uniform Guidance does allow for exemptions where cost items normally treated as indirect (F&A) costs may be charged directly if certain conditions are met.

To receive a CAS Exemption you will need to complete a CAS Exemption Form and submit to the Division of Sponsored Programs for final determination.

Last Reviewed

04/30/2022: reviewed content

Resources

2 CFR 200 Quick Reference Guide

Uniform Guidance 2 CFR 200

48 CFR 9905 – Cost Accounting Standards (CAS) for Education Institutions

Toolkits

UF HR Toolkit – CAS Exemption Process

Training

RSH260: Cost Principles

RSH206: Cost Principles Advanced Topics

RSH282: UFIRST Awards

RSH212: Post Award Overview

Contacts

Cost Analysis: (352) 392-5778

Contracts and Grants Accounting: (352) 392-1235