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Sales and Use Tax

Directive Statement

Departments conducting sales and other taxable services to UF students, external customers, and the general public are liable to collect and remit applicable sales and use tax, including any discretionary sales surtax, on those transactions.  Failure to comply can result in audit findings, penalties, and additional assessments.

Reason for Directive

The purpose of this directive is to comply with Florida Department of Revenue (FLDOR) and Florida Statutes, including the Florida bracket system, regarding collection and remittance of sales and use tax.

Who must comply?

All university departments.

Procedures

  1. Departments conduct activities that are either subject to or exempt from sales and use tax. As deposits are recorded in myUFL, the corresponding sales tax are segregated for payment to the FLDOR
  2. Departments submit a monthly report of their taxable and nontaxable sales activity to Auxiliary Accounting for review
  3. Auxiliary Accounting reconciles the department-reported amounts to the general ledger activity, consolidates all sales tax reporting for the university, and enters the monthly online DR-15 sales tax return and electronic payment to the FLDOR
  4. Auxiliary Accounting records a corresponding payment voucher in myUFL to release the sales tax liabilities that were created by each selling department. No payment occurs from this voucher

Definitions

Sales Tax

Sales tax is a tax on the right to engage in a business activity.  Each sale, admission, storage, or rental in Florida is taxable, unless the transaction is exempt. Sales tax is added to the price of taxable goods or services and collected from the purchaser at the time of sale. Florida’s general state sales tax rate is 6% with the following exceptions: 4% on amusement machine receipts, 5.5% (5.7% prior to January 1, 2020) on the lease or license of commercial real property, and 6.95% on electricity.

Florida’s Bracket System

Florida uses a bracket system for calculating sales tax and surtax on each transaction when the transaction is less than one dollar or falls between two whole dollar amounts. Multiply the whole dollar amount by the tax rate (state tax rate plus the county discretionary sales surtax rate) and use the bracket system to calculate the tax on amounts less than one dollar. The Common Sales Tax Brackets (Form DR-2X) includes brackets for the combined state rate and various discretionary sales surtax rates.

Discretionary Sales Surtax

Many Florida counties have a discretionary sales surtax (county tax) that applies to most transactions subject to the sales or use tax. The county surtax rate applies to a taxable item or service delivered into a county imposing a surtax. For certain transactions, only the first $5,000 of a taxable sale or purchase is subject to the discretionary sales surtax.

Taxable Services

Florida assesses sales and use tax on only certain provided services (e.g. detective, burglar protection, and other protection services, nonresidential cleaning, and nonresidential pest control), with some limited exceptions.

Last Reviewed

05/01/2020: reviewed content

Resources

Florida Department of Revenue: Florida Sales and Use Tax

Florida Statutes Chapter 212: Tax on Sales, Use, and Other Transactions

Business Owner’s Guide for Sales and Use Tax

Detective, Burglar Protection and Other Protection Services

Cleaning Services

Insect or Pest Exterminator Services

Contacts

Tax Services: (352) 294-7266

Auxiliary Accounting/Educational Business Activities: (352) 294-7236