Recording Cash and Check Deposits in myUFL

Directive Statement

Before funds are remitted to the Cashier’s Office, the deposit transaction must be recorded in myUFL.

Reason for Directive

To ensure the timely entry of deposit transactions into myUFL.

Who Must Comply

All University departments.

Procedures

1. Only employees with the security role UF_AR_CASHIER can record deposits in myUFL.
2. To obtain this role, employees must take:
   • PST021 – Making Deposits in myUFL
   • TRM200 – Explaining UF Cash/Check Controls and
   • PST956 – Journal Entry in myUFL

Please note, TRM200 – Explaining UF Cash/Check Controls is recommended for all employees involved in the deposit process, even if they are not entering deposits in the myUFL system. 

Cash/Check Deposits

1. Follow the procedures in Remission and Movement of Cash and Checks to prepare the deposit and remit it to the appropriate department
2. Follow the steps in the UF HR Toolkit – Deposits to enter the deposit into myUFL
3. Include copies of:
   • Deposit Transmittal (signed)
   • Adding machine tape(s) that agree with the total amount submitted for deposit

Last Reviewed

04/30/2022: reviewed content

Resources

Remission and Movement of Cash and Checks

Toolkits

UF HR Toolkit – Deposit Transmittal

UF HR Toolkit – Deposits

Contacts

Banking & Merchant Services: (352) 392-9057

Cashier: (352) 392-0185

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