Deposit Corrections and Deletions

Directive Statement

This directive establishes the requirements for processing a deposit correction or deletion.

Reason for Directive

The purpose of this directive is to ensure that deposit corrections are standardized and deposit deletions are only performed by Banking & Merchant Services.

Who Must Comply?

All University departments.

Procedures

If a deposit needs correction, the following steps should be followed depending on the status:

1. If the deposit has not been processed (Budget Check) then the department can correct the deposit following the instructions in the UF HR Toolkit – Deposits
2. If the deposit has been processed (Budget Check) in error, it must be corrected by deposit correction (DPC) journal entry using the steps in the UF HR Toolkit – Online Journal Entry
3. Under no circumstances should a department delete a deposit.  If a deposit needs to be deleted, e-mail Banking & Merchant Services at TMhelp@admin.ufl.edu

Last Reviewed

07/31/2021: reviewed content

Resources

Journal Entry Directives & Procedures

Toolkits

UF HR Toolkit – Deposits

UF HR Toolkit – Online Journal Entry

Contacts

Banking & Merchant Services: (352) 392-9057

General Accounting & Financial Reporting: (352) 392-1326

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