Deposit Corrections and Deletions

Directive Statement

This directive establishes the requirements for processing a deposit correction or deletion.

Reason for Directive

The purpose of this directive is to ensure that deposit corrections are standardized and deposit deletions are only performed by Treasury Management.

Who Must Comply?

All University departments.

Procedures

If a deposit needs correction, the following steps should be followed depending on the status:

1. If the deposit has not been processed (Budget Check) then the department can correct the deposit following the instructions in the UF HR Toolkit – Deposits
2. If the deposit has been processed (Budget Check) in error, it must be corrected by deposit correction (DPC) journal entry using the steps in the UF HR Toolkit – Online Journal Entry
3. Under no circumstances should a department delete a deposit.  If a deposit needs to be deleted, e-mail Treasury Management at TMhelp@admin.ufl.edu

Last Reviewed

01/31/2021: reviewed content

Resources

Journal Entry Directives & Procedures

Toolkits

UF HR Toolkit – Deposits

UF HR Toolkit – Online Journal Entry

Contacts

Treasury Management: (352) 392-9057

General Accounting & Financial Reporting: (352) 392-1326

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