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Capital and Non-Capital Livestock

Directive Statement

This directive establishes the proper methods of acquiring and disposing of capital and non-capital livestock.

Reason for Directive

To outline how capital and non-capital livestock and livestock by-product will be recorded and disposed under the UF regulation 6C1-3.030.  UF regulation 6C1-3.030 establishes the authority received by the university presidents in accordance with Section 1001.75(18), F.S., with respect to those functions and duties heretofore performed by the Department of Management Services in accordance with Chapter 287, F.S. (Chapter 79-222, Section 13, Laws of Florida).

Who must comply?

All University departments.

Procedures – Capital Livestock

Asset Management has developed guidelines for using the categories below for the disposition of livestock property.  Livestock is considered capital if it meets either of the following classifications:

  1. Individual livestock with a purchased cost of $5,000 or more
  2. Donated livestock to the University which has an appraised value of $5,000 or more

Livestock which does not meet the capitalization threshold is non-capital livestock.

All offspring from University livestock are non-capital property.  Departments must keep up to date and accurate records of all livestock, capital and non-capital, documenting any additions and dispositions.

Complete a Disposal Request

Departments will need approval from Asset Management using a Disposal Request for all of the disposal methods below.

Departments should complete the disposal request, including signatures if required, then upload the request in myAssets.  If the department is unable to upload the request, it can be e-mailed to property@admin.ufl.edu.

Cannibalization

Livestock can be cannibalized, such as for use in instructional labs.  Departments need to document on the Disposal Request.

Recycle

Livestock can be repurposed (recycled) in the following ways:

  1. Livestock can be recycled as food for other animals, i.e. exotic animals
  2. Horses can be repurposed from working/breeding animals to personal pets of the handlers.  This option is available for horses in which it would be cruel to continue working/breeding.  In this case, the department will obtain from the handler a signed agreement not to work/breed the horse and attach the agreement to the Disposal Request

Sale

UF regulation states “All public sales shall be conducted on a set date and time which shall be advertised in a local newspaper of general circulation no less than two weeks prior to the sale.  Sales will be conducted as public auction or sealed bid sales, whichever is in the best interest of the University.”  The public sale can be completed by departments or through UF Surplus’s online auction sites.

The department will need to complete a Disposal Request in myAssets to designate the livestock as “Sold.”

Trade-In

Livestock can be traded-in for the purchase of new property using the Disposal Request.

Lost/Stolen

If the department discovers that livestock is lost or stolen the University Police Department (or local authority), must be notified immediately to file a police report or incident report.  The police report will be required to complete the Disposal Request.

In the case of loss of non-state-owned property that is covered by insurance, the department must notify the Environmental Health and Safety Insurance Coordinator at 352-392-1591.

Donation

If a buyer is not available, an animal may be donated to a not-for-profit agency or institution.  Documentation of the donation and the not-for-profit status of the receiver will be maintained by the department.

Procedures – Non-Capital Livestock

Sale

The department can sell the non-capital livestock and/or livestock by-product.

  1. Verify and document the market rate
  2. The Departmental Contact will document that the sale was at market rates, listing how the market rate was determined
  3. The Property Custodian will verify the sale was at the market rate
  4. If no market rate can be determined for non-capital livestock and/or by-product then a public sale is required

Donation

If a buyer is not available, an animal may be donated to a not-for-profit agency or institution.  Documentation of the donation and the not-for-profit status of the receiver will be maintained by the department.

Definitions

Cannibalization

When property is dismantled to use parts to repair other property.

Capital Assets

Capital assets, sometimes referred to as fixed assets, are resources of the university and are included on the University’s financial statements.  A capital asset is long-term property that UF owns and uses in fulfilling its mission and is not expected to be consumed within one year of acquisition.  The Asset Management module of myUfl contains the official property record of Capital Assets and is the data source for financial reporting for capitalized property.  The Asset Management Department is responsible for managing and maintaining these property records.

Departmental Contact

The Departmental Contact handles the day-to-day operations related to property.

Property Custodian

The University President has final responsibility for all capital assets that are in possession of the University.  Based on specific departments, this responsibility is delegated to the Vice Presidents, Deans, Directors or Chairpersons, or a Designee.  The person to whom this responsibility is assigned becomes the “Custodian” of the assets.  All Custodians must be a full-time EXEMPT employee with direct knowledge of the operations of the department.

Last Reviewed

05/01/2020: reviewed content

Resources

Animal Science

Toolkits

UF HR Toolkits – Asset Management

Contacts

Animal Science: (352) 392-5590

Asset Management: (352) 392-2556

Environmental Health & Safety: (352) 392-1591

University Police Department: (352) 392-1111

UF Surplus: (352) 392-0370

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