Annual Confirmation of Petty Cash and Change Funds
Directive Statement
Departments with a Petty Cash Fund or Change Fund (referred to as Cash Funds throughout this directive unless specifically indicated otherwise) will complete and return a balance confirmation to Banking & Merchant Services annually.
Reason for Directive
Banking & Merchant Services is responsible for the stewardship of the University’s cash and investments, including Cash Funds. This directive provides assurance that Cash Funds will be authorized, well-safeguarded, and appropriately used.
Who Must Comply?
All University departments.
Procedures
Banking & Merchant Services will send out an annual balance confirmation to be completed by the custodian and signed off by the dean, director, or department head by March 31st. Departments with Cash Fund(s) will complete and return a balance confirmation annually. It will confirm the balance of the fund, whether the fund is still necessary and being used for the same purpose it was initially opened for, the name of the custodian responsible for the fund, and the location of the fund. Completed and signed Cash Fund balance confirmation form should be returned to Banking & Merchant Services at TMhelp@admin.ufl.edu.
Last Reviewed
04/30/2022: reviewed content
Contacts
Cashier’s Office: (352) 392-0185
Banking & Merchant Services: (352) 392-9057