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Proposed 2019-2020 Fringe Benefit Pool rates

Published: Jan 30th, 2019

The university has calculated the new proposed pooled fringe rates for fiscal year 2019–20 and has submitted them to the U.S. Department of Health and Human Services.

Airbnb banned for official state business travel

Published: Jan 23rd, 2019

Effective with the date of this administrative memo, Airbnb services should no longer be used by anyone on official University of Florida travel.

Updated Travel Reimbursement Directives

Published: Sep 14th, 2018

The University of Florida’s directives for travel reimbursements have been updated to clarify reimbursement for commercial airfares.  All travelers and originators should review the updated directives before purchasing airfare, to ensure all requirements for reimbursement are met.

Nine-month faculty may elect to be paid over 12 months starting with 2018-19 academic year

Published: Jun 26th, 2018

Starting this coming academic year, the option for 9-month faculty to be paid over 12 months will now be available.

Timeliness of Travel, Entertainment and Employee Reimbursements

Published: Jun 25th, 2018

Beginning July 1, 2018 the University is standardizing the expense reimbursement process to address the timeliness of reimbursements and match the requirements detailed by IRS Publication 463 for all employee reimbursements.

Annual Fraud Awareness Reminder

Published: Jun 4th, 2018

As UF employees, we are all responsible for safeguarding the University’s financial resources. Every member of the University community has the responsibility to report any actions or activities of concern.

Year End Information for 2018 Fiscal Year End Closing

Published: Apr 19th, 2018

It is that time of year again to prepare for the annual closing of the fiscal year. The 2017-18 fiscal year ends on June 30, 2018. The scheduled date for closing the General Ledger for the 2018 fiscal year is Tuesday, July 17, 2018.

Schedule of Paydays and Critical Dates – FY 2018-2019

Published: Mar 28th, 2018

A Schedule of Paydays and Critical Dates for Fiscal Year 2018-2019 can be accessed on the Payroll and Tax Services, Finance and Accounting website.

Delegation of Financial Tasks

Published: Mar 16th, 2018

Vice Presidents, Deans, Directors and Department Chairs are responsible for the financial activities in their respective areas. A Vice President, Dean, Director, or Department Chair who chooses to delegate financial tasks such as transactional processing, record-keeping, approving, monitoring, and reporting, to another employee, remains responsible and accountable for the above listed activities.

2018 Tax Changes Affect Parking Decals

Published: Feb 27th, 2018

The Tax Cuts and Jobs Act passed by Congress in December 2017 affects employer-provided qualified transportation fringe benefits, including workplace parking plans. Employee parking costs in 2018 are no longer a deductible expense, meaning they are subject to Social Security (or FICA Alternative for participating employees), Medicare and Federal withholding taxes.