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Summary of Tier 3 Resources

Overview

This provides a summary of resources available to Tier 3 leaders.

Please e-mail controller-office@ad.ufl.edu with suggestions of useful resources to add to this list.

Resources

Payroll Detail Spot Check – Checklist

This checklist is designed to detail some of the potential red flags to look for and help guide you through the spot-checking process.

Transaction Detail Spot Check – Checklist

This checklist is designed to detail some of the potential red flags to look for and help guide you through the spot-checking process.

Internal Controls Checklist

The objective of the Internal Control Checklist is to provide the campus community with a tool for evaluating the internal control structure in a department or functional unit, while also promoting effective and efficient business practices.

Questions for Leaders to Ask

A resource for new leaders to begin discussions with their Tier 1 and Tier 2 staff.

Quick Guide for Obtaining the Monthly Financial Reports

The purpose of this tool is to guide Tier 3 staff through obtaining the monthly reports for reconciliation.

Quick Guide for Spot-Checking the Transaction Detail Report

The purpose of this tool is to provide a resource for Tier 3 to effectively spot-check the Transaction Detail.

Quick Guide for Spot-Checking the Payroll Reconciliation Report

The purpose of this tool is to provide a resource for Tier 3 to effectively spot-check the Payroll Reconciliation Detail.

Training

CFO 400 – Fiscal Responsibility for Leaders at UF

TEAM UP! TO REVIEW ACCOUNTS How can you, in your role as a leader, safeguard your funds and design structures to enhance fiscal accountability? Do you have a standard practice in place to prevent fraudulent activity that all of your staff are aware of and understand?

These sessions are designed for the person in the unit who is in a position of authority and who is ultimately responsible for the finances of the unit, as well as his/her team involved in the reconciliation process.  Join other campus leaders to discuss the process of reconciliation and leadership’s role in the process.  Hear the expectations on reconciliation from the CFO’s Office and consider the roles and structures needed in your area to ensure your unit has optimal safe guards against fraud.  Explore processes or structures that can be put in place with your team and learn efficient ways to provide accountability and internal controls with your unit’s financials.

Strongly Recommended: This session is designed in a team format, and the department leader should attend with his/her business administrator and any other fiscal staff involved in monthly reconciliations.  This is a discussion-based session. We will share best practices and explore the challenges that emerge across campus.  You will leave knowing what is expected for fiscal accountability and ideas on structures that work to achieve this within your area and for your team.

Last Reviewed

2/10/2020: reviewed content

Contacts

Office of Internal Audit: (352) 392-1391

University Controller’s Office: (352) 392-1321