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Non-Employee Travel Expenses

Directive Statement

This Directive establishes the proper methods of how to handle reimbursement of travel expenses for non-employees.

Reason for Directive

In order to reimburse non-employees, such as students, prospective employees, speakers, etc., departments must ensure proper approval and documentation.

Who must comply?

All UF departments processing travel for non-employees (i.e. students, prospective employees, speakers, consultants, spouse).


The department must complete and submit the Non-Employee Travel Request Form to the Travel office.

Please note, if a non-employee’s spouse travels as well, the non-employee is responsible for paying the spouse’s expenses regarding transportation, lodging, meals, and registration fees.

Last Reviewed

04/30/2022: reviewed content


UF HR Toolkit – Non-Employee Travel and Expense

UF HR Toolkit – Travel and Expense Module


Travel & Employee Reimbursements: (352) 392-1241


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