Non-Employee Travel Expenses
Directive Statement
This Directive establishes the proper methods of how to handle reimbursement of travel expenses for non-employees.
Reason for Directive
In order to reimburse non-employees, such as students, prospective employees, speakers, etc., departments must ensure proper approval and documentation.
Who must comply?
All UF departments processing travel for non-employees (i.e. students, prospective employees, speakers, consultants, spouse).
Procedures
The department must complete and submit the Non-Employee Travel Request Form to the Travel office.
Please note, if a non-employee’s spouse travels as well, the non-employee is responsible for paying the spouse’s expenses regarding transportation, lodging, meals, and registration fees.
Last Reviewed
12/31/2021: reviewed content
Toolkits
UF HR Toolkit – Non-Employee Travel and Expense
UF HR Toolkit – Travel and Expense Module
Contacts
Travel & Employee Reimbursements: (352) 392-1241