This page provides a list of common inquiries to assist departments when encountering the below scenarios.
- I have a traveler that is coming from out of state to attend a meeting/seminar/interview at UF in Gainesville, Florida. What account code should I charge the travel expenses?
- Since the business location is Gainesville, Florida, the correct account code for travel related expenses is 771100 – In State Travel.
- I have a traveler that is coming from out of the country to attend a meeting/seminar/interview at UF in Gainesville, Florida. What account code should I charge the travel expenses?
- The business location is Gainesville, Florida, but since the traveler is from a foreign country, the correct account code for travel related expenses is 772000 – Foreign Travel.
- I need to purchase DVDs to supplement out a department’s library. What account code should I use?
- DVDs that will be used to supplement the department library should be charged to account code 739300 – Books and Publications Non Library.
- I don’t like the décor in my office. Can I buy picture frames, plants, and decorations for my office on a Pcard or be reimbursed for them?
- According to UF’s Disbursements Directives and Procedures, these items are considered personal and not allowable.
- I am traveling to a conference that is out of the state of Florida. Can I be reimbursed the meal per diems using the GSA rates?
- No, the GSA rates are only used for foreign travel. The correct meal per diem rates for reimbursement on domestic travel are the state of Florida rates. See the Travel Directives and Procedures for more information.
- I need to purchase airfare, but I am not sure if my flight dates will need to be changed. Can I purchase travel insurance on my grant or state funds?
- According to the UF Travel Directives and Procedures, travel insurance is not allowable on grant or state funds.
- My department has a printing services agreement with Xerox. Every month we receive an invoice for charges for the black and white and color pages that were printed. What is the correct account code that I should use?
- The correct account code for the cost of the number of black and white and color pages that were printed is 793100 – Photocopying.
- I am paying a visiting guest lecturer or honorarium. What account code should I use?
- As of July 1, 2017, the correct account code that should be used when paying an honorarium is 715050 – Honorarium.
01/31/2020: reviewed content
Quality Assurance: (352) 294-1136