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Updated UF Guidance on Travel

In line with Governor DeSantis’ guidance and the directives issued by the state’s Department of Management Services, the university will be implementing the following policies effective immediately.

Business and Personal Travel:

  • UF is prohibiting all non-essential university travel until further notice. Additionally, previous approvals for travel are now rescinded, provided that travel has not yet commenced. Essential travel may be approved by your senior vice president or vice president.
  • Faculty and staff are strongly encouraged to follow Centers for Disease Control and Prevention (CDC) best practices for prevention of COVID-19. Personal travel should be minimized. UF employees who do embark on personal travel involving a cruise or international destinations will be required to self-quarantine for a period of 14 days before being allowed to return to work.

More information regarding these decisions as well as other questions related to COVID-19 are available by accessing these updated FAQs.

What are our current initiatives?

  • Travel Process Improvement: We recently collected feedback from almost 300 people across campus on the current travel process in an effort to begin implementing solutions to improve travel for the campus community.  Stay tuned for more information!

All Other Inquiries

What is the first thing I should do if I am a new travel processor?
Take the UF Travel Directives Workshop (PRO306) and Travel and Expense – 9.1 (PST930).

Prior to Travel

I want to create a Travel Authorization or an Expense Report for someone in my department but when I go to create it, their UFID isn’t there. What should I do?
Email travel@ufl.edu asking them to link you to that person. You will need to provide yours and their UFID.
My TA is still showing as an open encumbrance report. How can I get this removed?
Send an e-mail to travel@ufl.edu . Include the TA number and the ER number that it is linked to and the travel team will research it for you.

Travel Expenses

I did an expense report on Friday when should the traveler expect payment?
The pay cycle for Travel & Expense runs twice a week, Tuesdays and Thursdays. Expense Reports that are approved on Thursday, Friday, Saturday, Sunday & Monday pay on Tuesday (EFT shows up in bank account on Wednesday). Expense Reports approved on Tuesday and Wednesday pay on Thursday (EFT shows up in bank account on Friday).
What about collision insurance coverage when renting from Enterprise?
The state of Florida rental contract with Enterprise contains insurance coverage if the Enterprise Worldwide Discount No. A113400 is used when renting a vehicle. This applies to all types of vehicles.