1. The Faculty, Professional and Non-Academic Effort Reporting System is an after-the-fact personnel activity reporting systems designed to comply with the requirements set forth in the Office of Management and Budget Circular A-21:

   1. The distribution must produce a reasonable approximation of employee effort.
   2. The system must cover employees who:
      1. Directly charge part or all of their salaries and wages to sponsored agreements or are used to meet cost-sharing;
      2. Work on more than one direct or indirect activity.
   3. The system must reasonably reflect the activities for which employees are compensated.
   4. All efforts on organized research projects need to be identified as organized research.
   5. Distribution of effort must be confirmed or certified by the employee or a department official using suitable means to verify that work was performed.
   6. Documentation must be maintained for all significant changes in distribution; adequate justification is needed to transfer costs.
       

2. The systems cover the following:

   1. Faculty Activity Reporting - All faculty members, all TEAMS exempt employees (Previously known as administrative and professional staff) and non-time card (excluded) employees whose efforts are devoted to any of the following activities - instruction, organized research, departmental administration, sponsored project administration, student services, other sponsored activities, and other institutional activities.
   2. Non-Academic Reporting - All non-professional (time-card) employees whose efforts are devoted to any of the following activities - instruction, organized research, sponsored project administration, departmental administration, other sponsored activities and other institutional activities.
       

3. Type and frequency of activity reports

   1. Faculty Activities Report - This report covers all professional and professorial employees as defined above (B.1.) and is prepared at the end of each academic term. Faculty Activity Reporting is managed by the Office of the Provost and Academic Affairs.
   2. Non-Academic Activity Report - This report includes all non-professional employees as defined above (B.2.) and is prepared at the end of each academic term. Non-Academic Activity Reporting is managed by Contracts and Grants Accounting Services (C&G).
       

4. Confirmation of effort

   1. Effort confirmation of non-professional employees - Electronic time reporting is the method used to certify both time and effort by non-professional staff. The Effort Tracking System is used to distribute the effort to activities each term. Approval of the electronic time reporting records by the Supervisor confirms the effort of an individual paid from designated distribution accounts.

5. At the end of each academic term, the Office of the Provost and Academic Affairs and C&G Accounting Services coordinate the release of the Faculty & Professional and Non-Academic Effort Reporting System to the university community. This system is an on-line survey that allows the allocation of each person's effort. Payroll records for the academic term are read by the program and a record for each HR Account from which a person was paid and that meets the criteria in B.1 or B.2 is created.

   The effort certifiers are responsible for updating all activity records assigned to their Department ID. Each Department ID is then authorized by an individual(s) approved by the Office of the Provost and Academic Affairs or Contracts & Grants Accounting Services Accounting. A User's Manual can be found at: http://www.bridges.ufl.edu/training/docs/FPAR_NAAR_User_Manual.pdf.

6. Control and Monitoring - The Office of the Provost and Academic Affairs and Contracts and Grants Accounting Services verify the completeness of the entered information. Electronic signatures are accepted from the activity authorizers, confirming that the information entered is a correct reflection of the individual's effort.