Travel

Contact UF Disbursements’ Travel Unit

travel@ufl.edu


Mileage

To determine mileage for use in reimbursement calculations, utilize either Google Maps (www.google.com/maps) or MapQuest (www.mapquest.com). Include your search results in the supporting documentation for the travel.

Rental Cars

UF maintains contracts with Enterprise and National.
Detailed information is available in the Enterprise Rental Brochure.

Enterprise and National State of Florida Contract 78111808-15-1

  • Reservations
    To make a reservation, call the State of FL Reservations & Customer Service at 1-877-690-0064 and
    reference Account Number 43A3255. Or, visit one of the following sites to begin your reservation: Enterprise/National UF Business Rentals
    Personal Rentals at Enterprise
  • Availability of Vehicles for Rentals
    Some of UF’s travelers have experienced a lack of available cars when trying to rent through Enterprise/National when the rental is made close to the desired pick up time. UF and Enterprise/National are working together in an attempt to minimize these occurrences. When renting a vehicle from Enterprise/National, the preferred method to setup a reservation is to book the reservation through UF’s rental website (link below) 24 hours in advance of the required pickup time. Enterprise will accept reservations made at least 24 hours in advance on rentals where the pick-up and drop-off location will be the same and seven calendar days in advance on one-way rentals You will be placed in a vehicle at the State of Florida rate that your reserved even if a higher class vehicle is provided to you. If a reservation is made online with less than a 24 hour lead time, Enterprise/National will contact you and make you aware of the availability of vehicles and attempt to find a vehicle for you but a vehicle will not be guaranteed. If a vehicle is available, you may be placed in another size vehicle and be required to pay the State contract rate for that vehicle. Renters that made a reservation 24 hours or more in advance will receive priority. UF’s online reservation page does not show vehicle availability. For rentals up through a full size, the website will allow you to make a reservation even if cars are not available locally. Adhering to the 24-hour lead time method will guarantee a vehicle will be available for you.
  • Enterprise Billing Account
    You will need to establish an Enterprise Billing Account if you have the need to rent vehicles for other travelers but charge the rental costs to a UF PCard. Complete the Enterprise Electronic Billing Agreement form. Email the form to the contact information at the bottom of the form (stateoffloridabrse@ehi.com and Jodi.l.rivera@ehi.com) An Enterprise representative will contact you to complete the process and establish your billing account.

    • If you have billing questions, please contact Jodi L Rivera  904-219-7044.
    • Items that are charged using the Enterprise Billing Account will receive two invoices per month.
  • Enterprise/National Pricing List
    Pricing and age information is available here.
  • Emerald Club portal
    All UF travelers who make reservations for vehicle rentals should establish an Emerald Club account. The Emerald Club program can be used by Enterprise to track rental spend for the University. It will also make setting up reservations and picking up/dropping off vehicles much less of a burden. Please contact Brett Wallen (bwallen@ufl.edu) or Randy Staples (rstaple@ufl.edu) for the link to join the Emerald Club program.
  • Toll Payment Options
    Enterprise/National offer a toll payment solution. They utilize the PlatePass program for tolls in the State of Florida. There will be a $3.95 convenience charge per 24-hour period for use not to exceed $19.75 on any given one rental (Florida); this does not include tolls. If you do not want to use this service, you have two other options:
    1. Go through and pay at the tollbooth, you will not be billed by PlatePass.
    2. If you have a personal transponder, in your vehicle, you will not be billed by PlatePass.
    You can print receipts for any PlatePass charges at the following website:
    https://www.htallc.com/en/invoice/search | 866-285-6050
  • Parking Instructions for 39th Avenue Enterprise Location
    UF has been granted permission by the City of Gainesville to utilize a parking lot across the street from the Enterprise location at 410 NW 39th Avenue. If you pick up your vehicle from this location, you will have parking available for you at no cost. The City did request that we park at the end of the lot right across from Enterprise. Below is a placard to place on your vehicle’s dash to identify that the vehicle belongs to a UF employee. Parking Map
    Dashboard Placard

Travel Directives and Procedures

Foreign Travel

Currency Converters

Airports

Wyndham Hotel Discount

Discover Global Access with Wyndham Hotels & Resorts. The Global Access program connects the Higher Ed Community to over 9,000 participating hotels around the globe, offering more value for your faculty and staff – wherever they go.

To learn more about Global Access CLICK HERE

To learn more about each of the 20 Wyndham Hotels & Resorts brands CLICK HERE

CLICK HERE to capture the essence of who Wyndham Hotels & Resorts are!

The Global Access program is for 5 nights and under- if you have anything over 5 nights the following is offered:

Extended Stay Rate (over 5 nights)

  • 23% discount off the Best Available Rate for reservations of 5-29 consecutive nights* at participating Wyndham, Wingate, Ramada, Days Inn, Super 8, Microtel Inn and Suites, Howard Johnson, Travelodge, Baymont and Trademark
  • 30% to 32% discount off the Best Available Rate for reservations of 30 or more consecutive nights * at participating Wyndham,  Ramada, Days Inn, Super 8, Microtel Inn and Suites, Howard Johnson, Travelodge, and Trademark
  • 5% to 7% discount off the Best Available Tiered Rate for reservations of 5 or more consecutive nights* at participating Hawthorn Hotels (the % seems low but this is by tiered rates depending on how many nights)

For more information, contact: Jill La Forte – Wyndham Sales Manager (link to document attached)

For an overview of the Wyndham Reward and Go Meet program, go to: Wyndham Reward Program (link to document attached). Wyndham Hotel and Resorts will offer any traveler status match for competitor’s reward programs.

The Parking Spot

Do you fly out of Orlando International Airport? Save on airport parking at The Parking Spot. UF Faculty and Staff Save 10% year-round. Click here for UF-specific information on the program.

Travel Brochure (PDF)

A handy brochure to print in advance of and to take along on your trip.