Consent to Receive Electronic W-2s
In order to obtain online access, employees must first consent to receive the electronic version of the form. Electronic W-2 forms are available earlier than printed forms and will provide unlimited access to prior years’ documents dating back to 2005. Once an employee has signed up, consent is valid for all subsequent years unless the employee chooses to withdraw consent, or upon termination of employment.
Employees who do not consent to the electronic W-2 form will continue to receive a paper form through the U.S. Postal Service. Printed forms are mailed by January 31 to the address listed in the UF directory. Employees are responsible for updating their contact information in the myUFL system.
Unfortunately, third-party vendors such as TurboTax and H&R Block cannot pull tax information directly from the online W-2 into their systems.
Consenting Electronically via myUFL
As the screenshot below illustrates, to receive your W-2 and W-2c forms electronically, login to the myUFL system and navigate to: Main Menu -> My Self Service -> Payroll and Compensation -> W-2/W-2C Consent:
You will see the screen shown below. Read the text, select the box, and click the Submit button:
Once you consent to receiving your W-2 electronically, you will NOT receive a paper copy of your W-2 form by mail. You will be able to access it online and print copies necessary for your tax filing or for other purposes as often as you need. You will also be able to access Forms W-2 and W-2c for later years. If you subsequently decide to revoke or withdraw your consent at a later date, you must withdraw your consent by following the same procedure. The check box would then be selected to indicate the withdrawal of your consent.
Electronic W-2 forms are not available through download through the myUFL system for employees who are no longer active. For more information, please see http://www.fa.ufl.edu/departments/payroll-tax-services/w-2s-and-payroll-tax/w-2-information.