| Target (vCal) | Task Description | Responsible Staff | Unit | ID |
|
03/30/2009
| Deadline to complete FY 2009 Furniture & Equipment, Books and Software inventory |
Jobes, Amanda
|
AM
| 116 |
|
05/01/2009
| Allocation of Appropriated funds to VP/Colleges from the University Budget Office; Units begin entering Budget Data in Budget Prep System |
Austin, Sheri
|
BGT
| 18 |
|
05/06/2009
| System available for budget transfers for 2010 for Fund 132 Only |
Austin, Sheri
|
BGT
| 236 |
|
05/08/2009
| Requisitions for orders above $75,000 that require competitive bidding should be submitted to PDS |
Deal, Lisa
|
PDS
| 16 |
|
05/14/2009
| Departments complete entering budget data in Budget Preparation System |
Austin, Sheri
|
BGT
| 68 |
|
06/05/2009
| Requisitions intended to be encumbered against current FY funds must be input into PeopleSoft |
Deal, Lisa
|
PDS
| 45 |
|
06/05/2009
| Deadline for submitting ALL Change Orders on outstanding current FY encumbrances |
Deal, Lisa
|
PDS
| 46 |
|
06/05/2009
| Deadline for departments to request POs to be cancelled for current FY |
Deal, Lisa
|
PDS
| 47 |
|
06/08/2009
| Department cut-off for updating current FY09 Payroll distribution to be copied for next FY10 rollover. All terminated emps should have Level 2 approved job actions before rollover date to prevent current FY 09 distribution being copied for next FY10. |
Wilson, Susan
|
DIST
| 43 |
|
06/09/2009
| Rollover of current FY09 payroll distributions to next FY10 for all employees with active job record and a current FY09 distribution. |
Wilson, Susan
|
DIST
| 56 |
|
06/10/2009
| Begin review and posting of FY10 distributions. (Deadline is noon, 7/10/09) |
Wilson, Susan
|
DIST
| 59 |
|
06/10/2009
| Run Negative Balance reports and notify Departments |
Cruce, Kimberly
|
GA
| 42 |
|
06/12/2009
| Deadline to input vouchers for Tangible Personal Property (Furniture and Equipment, Software, Artwork, and Books) for current FY |
Jobes, Amanda
|
AM
| 61 |
|
06/12/2009
| Deadline to request new Dept Id's, Flex, and SOF for use in FY09 |
Hendricks, Linda
|
GA
| 64 |
|
06/15/2009
| Run Negative Balance reports and notify Departments |
Cruce, Kimberly
|
GA
| 63 |
|
06/16/2009
| Deadline for FPC, PPD, and IFAS Facilities to send oustanding invoices to Construction Accounting |
King, Jamie
|
AM
| 73 |
|
06/22/2009
| Run Negative Balance reports and notify Departments |
Cruce, Kimberly
|
GA
| 110 |
|
06/24/2009
| Deadline to request new HR Account Code for use in FY 2009 |
Hendricks, Linda
|
GA
| 98 |
|
06/25/2009
| Last day to upload vouchers thru the interface process into AP (IDs, Library etc) |
Staples, Randy
|
PDS
| 99 |
|
06/25/2009
| Last Day to input Revenue Refund requests to PeopleSoft to ensure posting against current FY funds |
Staples, Randy
|
PDS
| 75 |
|
06/25/2009
| Last Day to input a Voucher (Regular, E2E, E2R) to insure payment from current FY funds. No input will be allowed in AP module after 5 pm on 6/25 thru 7/06/09 |
Staples, Randy
|
PDS
| 76 |
|
06/25/2009
| Last day to input and approve a travel authorization or a travel expense report to ensure encumbrance/payment from current FY funds. No input will be allowed in the Travel and Expense module after 5 pm on 6/25 thru 7/06/09 |
Staples, Randy
|
PDS
| 94 |
|
06/25/2009
| All Travel advances for current FY should be settled. |
Staples, Randy
|
PDS
| 95 |
|
06/25/2009
| Last Payroll Retro for current FY09 |
Wilson, Susan
|
DIST
| 109 |
|
06/25/2009
| Deadline for departments to finalize POs in PeopleSoft that have been vouchered against for FY09 |
Staples, Randy
|
PDS
| 282 |
|
06/26/2009
| FY 10 CRRNT Budget entered in KK APPROP Ledger Concession Fund 192. |
Joiner, Katie
|
BGT
| 275 |
|
06/26/2009
| FY 10 CRRNT Budget entered in KK STUGOV Ledger Fund 191 |
Joiner, Katie
|
BGT
| 276 |
|
06/26/2009
| Last day to process budget transfers for FY09 for APPROP and STUGOV ledgers. |
Austin, Sheri
|
BGT
| 111 |
|
06/26/2009
| All vouchers input into PeopleSoft must be cleared of all matching exceptions, budget errors, approved and posted. |
Staples, Randy
|
PDS
| 121 |
|
06/26/2009
| FY10 CRRNT Budget entered in KK APPROP ledger funds 101-103, 221, 222. |
Austin, Sheri
|
BGT
| 103 |
|
06/26/2009
| Last day to approve Pcard transactions to ensure payment from current FY funds |
Deal, Lisa
|
PDS
| 104 |
|
06/26/2009
| All supporting documentation MUST be received by the appropriate approval office to ensure vouchers input by the June 25th deadline are approved and paid before year end. A failure to meet this deadline may cause input vouchers to be deleted. |
Staples, Randy
|
PDS
| 105 |
|
06/26/2009
| Distributions must be entered for PPE 6/25/09 by noon 6/26/09 to avoid no-pay status for emp with missing distribs. Dept lockout of distrib component starts at noon on 6/26/09. No new FY09 distribs may be added after this date by depts |
Wilson, Susan
|
DIST
| 108 |
|
06/29/2009
| Purchasing and Disbursement Services will approve all pending vouchers for year-end processing |
Staples, Randy
|
PDS
| 283 |
|
06/30/2009
| Last day to input Dept Deposits for Cash/Check into PS. Deposits must be received by noon, 06/30 in the Cashier's Office, S-113 Criser. Submit deposits timely during the month so only deposits for the last day are processed on 6/30. |
Segura, David
|
TM
| 202 |
|
06/30/2009
| Confirm Assets that will continue on the Equipment Maintenance program
|
Bowman, Duane
|
AM
| 278 |
|
06/30/2009
| Last day to input Cash Exp Refunds into PS. Deposits must be recd by noon, 6/30 in Cashier's Office, S113 Criser for verification and finalizing. E&G refunds against current year exp will be lost by the dept if not input into PS by 6/30. |
Segura, David
|
TM
| 96 |
|
07/01/2009
| AR Module will be available for FY 2010 for deposits |
Bell, Cheryl
|
TM
| 322 |
|
07/02/2009
| Run preliminary reports after Subsystem closing |
Davies, Kathy
|
BRDG
| 295 |
|
07/02/2009
| UNLOCK Payroll Distribution Component, after Bridges closes FY09 for Dist. Depts may create-update FY 10 distribs. Updates to previous distribs will be available for Grant to Grant funds only (funds 171, 173, 179, 201, 209, 211, 212 & 213. |
Wilson, Susan
|
DIST
| 303 |
|
07/02/2009
| Last day to record into PS, Dept Deposits for EFT/Wires/Credit Cards received in June. EFT's & CC must be entered in PeopleSoft by noon 07/02. Enter deposits timely during the month so only deposits for the last day are processed on 07/01 and 07/02. |
Segura, David
|
TM
| 125 |
|
07/02/2009
| First Retro for FY10.
Current year available for all funds.
FY09 available for grant funds only. |
Wilson, Susan
|
DIST
| 182 |
|
07/03/2009
| Last day to submit Payroll Correction by Journal Entry (Non-Grant Funds Only) |
Wilson, Susan
|
DIST
| 137 |
|
07/03/2009
| Budget entered in FY10 KK Ledger for amount of FY09 PO's and Travel Authorizations carried forward by departments (Funds 101-113, (CYFWD)191, 221, and 222 (CRRNT) only)) |
Austin, Sheri
|
BGT
| 135 |
|
07/06/2009
| Last day to submit FY 09 journal entries to GLJournal@admin.ufl.edu for input. |
Rhee, Julie
|
GA
| 139 |
|
07/06/2009
| AP and Travel modules will be available for FY10 processing after FY10 budgets are established and current FY PO's and TA's are closed |
Staples, Randy
|
PDS
| 143 |
|
07/06/2009
| System available for budget transfers for FY 10 for APPROP (All Funds) and STUGOV Ledgers |
Austin, Sheri
|
BGT
| 237 |
|
07/07/2009
| Preliminary reports available for core office review |
Davies, Kathy
|
BRDG
| 315 |
|
07/08/2009
| Preliminary Month End reports available to Campus community |
Davies, Kathy
|
BRDG
| 279 |
|
07/09/2009
| Deadline for requests to depcorrect@admin.ufl.edu for departmental deposit corrections that need to be
processed for fiscal year 2009 (End of Business) |
Segura, David
|
TM
| 260 |
|
07/09/2009
| Campus noon lockout will occur – Lockout will be removed and distribution system will be available to campus on 7/10/09 |
Wilson, Susan
|
DIST
| 314 |
|
07/10/2009
| Last day to review and post FY10 payroll distributions for Pay Period Ending 7/9/09. |
Wilson, Susan
|
DIST
| 144 |
|
07/13/2009
| During this week, through 7/17/09, UNPOSTED FY10 Distributions will be deleted. Campus will be notified when lock out will occur. |
Wilson, Susan
|
DIST
| 304 |
|
07/17/2009
| Close General Ledger for June |
Rhee, Julie
|
GA
| 160 |
|
07/21/2009
| Final Year end reports available for core office review |
Davies, Kathy
|
BRDG
| 318 |
|
07/21/2009
| Auxiliary Financial Statement Workshop |
Lecomte, Patrice
|
GA
| 179 |
|
07/22/2009
| Final Year End reports available |
Davies, Kathy
|
BRDG
| 280 |
|
07/22/2009
| Asset Management to distribute year end depreciation reports for Auxiliaries |
Bowman, Duane
|
AM
| 176 |
|
07/24/2009
| Load CarryForward Budget that had Budget Ref of CRRNT in FY09 (Funds 101-113 only) |
Austin, Sheri
|
BGT
| 177 |
|
07/24/2009
| Load Carry Forward Budget that had a Budget Ref of CYFWD from 2009 to 2010 (Funds 101-113 only) |
Austin, Sheri
|
BGT
| 136 |
|
07/24/2009
| Post Interest Allocation for June |
Clanton, Don
|
TM
| 180 |
|
07/28/2009
| UF Fund Level Financial Statement workshop |
Griswold, Ted
|
FR
| 187 |
|
08/04/2009
| Component Unit Workshop |
Griswold, Ted
|
FR
| 188 |
|
08/07/2009
| Auxiliaries financial statements due to General Accounting |
Lecomte, Patrice
|
GA
| 189 |