| Target (vCal) | Task Description | Responsible Staff | Unit | ID |
|
03/30/2012
| Deadline to complete FY12 - Furniture & Equipment, Books and Software inventory. |
Adams, Sherry
|
AM
| 116 |
|
05/01/2012
| Allocation of Appropriated funds to VP/Colleges from the University Budget Office; Units begin entering Budget Data in Budget Prep System (Date is subject to change based on President and Sr VPs’ approval of final information) |
Austin, Sheri
|
BGT
| 18 |
|
05/02/2012
| System available for budget transfers for FY-13 for Fund 132 Only |
Austin, Sheri
|
BGT
| 236 |
|
05/09/2012
| Requisitions for orders above $75,000 that require competitive bidding should be submitted to PDS at the close of the day |
Deal, Lisa
|
PUR
| 16 |
|
06/01/2012
| Departments complete entering budget data in Budget Preparation System (Date is subject to change based on President and Sr VPs’ approval of final information) |
Austin, Sheri
|
BGT
| 68 |
|
06/04/2012
| Department cut-off for updating current FY-12 Payroll distribution to be copied for next FY-13 rollover. All terminated emps should have Level 2 approved job actions before rollover date to prevent current FY-12 distribution being copied for next FY-13. |
Wilson, Susan
|
PTS
| 43 |
|
06/05/2012
| Rollover of current FY-12 payroll distributions to next FY-13 for all employees with active job record and a current FY-12 distribution. |
Wilson, Susan
|
PTS
| 56 |
|
06/06/2012
| Departments begin review and posting of FY-13 distributions. (Deadline to post Distributions is noon, 7/6) |
Wilson, Susan
|
PTS
| 59 |
|
06/08/2012
| Deadline to request new Dept Id's, Flex, and SOF for use in FY-12 |
Hendricks, Linda
|
GA
| 64 |
|
06/15/2012
| Requisitions intended to be encumbered against current FY funds must be input into myUF Market |
Deal, Lisa
|
PUR
| 45 |
|
06/15/2012
| Deadline for submitting ALL Change Orders on outstanding current FY encumbrances |
Deal, Lisa
|
PUR
| 46 |
|
06/15/2012
| Deadline for departments to request POs to be cancelled for current FY |
Deal, Lisa
|
PUR
| 47 |
|
06/15/2012
| Deadline for FPC, PPD, and IFAS Facilities to send outstanding invoices to Construction Accounting |
Harrell, Brenda
|
CONST
| 73 |
|
06/15/2012
| Confirm Assets that will continue on the Equipment Maintenance program
|
Bowman, Duane
|
AM
| 278 |
|
06/20/2012
| Deadline to request new HR Account Code for use in FY-12 |
Cruce, Kimberly
|
GA
| 98 |
|
06/21/2012
| Last Payroll Retro for current FY-12 |
Wilson, Susan
|
PTS
| 109 |
|
06/22/2012
| Distributions must be entered for PPE 6/21 by noon 6/22 to avoid no-pay status for emp with missing distribs. Dept lockout of distrib component starts at noon on 6/22. No new FY-12 distribs may be added after this date by depts. |
Wilson, Susan
|
PTS
| 108 |
|
06/25/2012
| Last day to enter a travel authorization or a travel expense report to ensure encumbrance/payment from current FY funds. No input will be allowed in the Travel and Expense module after 6/25. |
Staples, Randy
|
DISB
| 94 |
|
06/26/2012
| All Travel advances for current FY should be settled. |
Staples, Randy
|
DISB
| 95 |
|
06/26/2012
| Last day to upload vouchers thru the interface process into AP (IDs, Library etc) |
Staples, Randy
|
DISB
| 99 |
|
06/26/2012
| Last day to approve Pcard transactions to ensure payment from current FY funds |
Deal, Lisa
|
PUR
| 104 |
|
06/26/2012
| All supporting documentation MUST be received by the appropriate approval office to ensure vouchers input by the June 26th deadline are approved and paid before year end. A failure to meet this deadline may cause input vouchers to be deleted. |
Staples, Randy
|
DISB
| 105 |
|
06/26/2012
| Last Day to enter Revenue Refund requests to PeopleSoft to ensure posting against current FY funds |
Staples, Randy
|
DISB
| 75 |
|
06/26/2012
| Last Day to input Vouchers to insure payment from current FY funds. No input will be allowed in AP module after 6/26. |
Staples, Randy
|
DISB
| 76 |
|
06/26/2012
| Deadline for departments to finalize POs in PeopleSoft that have been vouchered against for FY-12 |
Staples, Randy
|
DISB
| 282 |
|
06/26/2012
| Open FY-13 AR Period so the AR Module will be available for deposits |
Bell, Cheryl
|
TM
| 322 |
|
06/26/2012
| Last day to approve a travel authorization or a travel expense report to ensure encumbrance/payment from current FY funds. No input will be allowed in the Travel & Expense module after 6/25. Will be able to approve until 6/26 |
Staples, Randy
|
DISB
| 345 |
|
06/27/2012
| Purchasing and Disbursement Services will approve all pending vouchers for year-end processing |
Staples, Randy
|
DISB
| 283 |
|
06/27/2012
| Last day to process budget transfers for FY-12 for APPROP and STUGOV ledgers. |
Austin, Sheri
|
BGT
| 111 |
|
06/29/2012
| All vouchers input into PeopleSoft must be cleared of all matching exceptions, budget errors, approved and posted. |
Staples, Randy
|
DISB
| 121 |
|
06/29/2012
| FY-13 CRRNT Budget entered in KK APPROP ledger funds 101-103, 105, 196, 221, 222. |
Austin, Sheri
|
BGT
| 103 |
|
06/29/2012
| Last day to input Cash Exp Refunds into PS. Deposits must be recd by noon, 6/29 in Cashier's Office, S113 Criser for verification and finalizing. E&G refunds against current year exp will be lost by the dept if not input into PS by 6/29. |
Bell, Cheryl
|
TM
| 96 |
|
06/29/2012
| FY-13 CRRNT Budget entered in KK APPROP Ledger Concession Fund 192. |
Austin, Sheri
|
BGT
| 275 |
|
06/29/2012
| FY-13 CRRNT Budget entered in KK STUGOV Ledger Fund 191 |
Austin, Sheri
|
BGT
| 276 |
|
06/29/2012
| Last day to input Dept Deposits for Cash/Check into PS. Deposits must be received by noon, 06/29 in the Cashier's Office, S-113 Criser. Submit deposits timely during the month so only deposits for the last day are processed on 6/29. |
Bell, Cheryl
|
TM
| 202 |
|
06/30/2012
| Roll POs forward. Target 7/1 |
Deal, Lisa
|
PUR
| 113 |
|
07/02/2012
| First Retro for FY-13
Current year available for all funds. |
Wilson, Susan
|
PTS
| 182 |
|
07/02/2012
| UNLOCK Payroll Distribution Component, after Bridges closes FY-12 for Dist. Depts may create-update FY-13 distributions. Updates to prior year distributions will only be available for Grant to Grant funds (funds 171, 173, 179, 201, 209, 211, 212 & 213. |
Wilson, Susan
|
PTS
| 303 |
|
07/03/2012
| Last day to submit Payroll Correction by Journal Entry (Non-Grant Funds Only) for FY-12 |
Wilson, Susan
|
PTS
| 137 |
|
07/03/2012
| Last day to input Dept Deposits for EFT/Wires/Credit Cards received in June. EFT's & CC must be entered in PeopleSoft by noon 07/03. Enter deposits timely during the month so only deposits for the last day are processed on 07/02 and 07/03. |
Bell, Cheryl
|
TM
| 125 |
|
07/03/2012
| Budget entered in FY-13 KK Ledger for amount of FY-12 PO's and Travel Authorizations carried forward by departments (Funds 101-113, CYFWD), 191, 196, 221, and 222 (CRRNT) only |
Austin, Sheri
|
BGT
| 135 |
|
07/05/2012
| Last day to create FY-12 journal entries, for questions, email gahelp@admin.ufl.edu
|
Hoffman, Kyle
|
GA
| 139 |
|
07/05/2012
| AP and Travel modules will be available for FY-13 processing after FY-13 budgets are established and current FY PO's and TA's are closed |
Staples, Randy
|
DISB
| 143 |
|
07/05/2012
| Campus noon lockout will occur on 7/5 – Lockout will be removed and distribution system will be available to campus on 7/6 |
Wilson, Susan
|
PTS
| 314 |
|
07/05/2012
| System available for budget transfers for FY-13 for APPROP (All Funds) and STUGOV Ledgers |
Austin, Sheri
|
BGT
| 237 |
|
07/05/2012
| Deadline for requests to depcorrect@admin.ufl.edu for departmental deposit corrections that need to be processed for FY-12 (End of Business) |
Bell, Cheryl
|
TM
| 260 |
|
07/05/2012
| Preliminary Monthly Financial Reports available to Campus community |
Cassarly, Tom
|
ES
| 279 |
|
07/06/2012
| Last day to review and post FY-13 payroll distributions for Pay Period Ending 7/5. (Deadline is noon). |
Wilson, Susan
|
PTS
| 144 |
|
07/09/2012
| During this week, through 7/13, UNPOSTED FY-13 Distributions will be deleted. Campus will be notified when lock out will occur. |
Wilson, Susan
|
PTS
| 304 |
|
07/13/2012
| Close General Ledger for June and Fiscal Year 2012 |
Hoffman, Kyle
|
GA
| 160 |
|
07/18/2012
| Auxiliary Financial Statement Workshop |
Lecomte, Patrice
|
GA
| 179 |
|
07/20/2012
| Final Year End reports available |
Cassarly, Tom
|
ES
| 280 |
|
07/20/2012
| Printable depreciation report available for Auxiliaries from MyAssets |
Bowman, Duane
|
AM
| 176 |
|
07/20/2012
| Load CarryForward Budget that had Budget Ref of CRRNT in FY-12 (Funds 101-113 only) |
Austin, Sheri
|
BGT
| 177 |
|
07/20/2012
| Load Carry Forward Budget that had a Budget Ref of CYFWD from FY-12 to FY-13 (Funds 101-113 only) |
Austin, Sheri
|
BGT
| 136 |
|
07/26/2012
| UF Fund Level Financial Statement workshop |
Griswold, Ted
|
FR
| 187 |
|
08/02/2012
| Component Unit Workshop |
Griswold, Ted
|
FR
| 188 |
|
08/03/2012
| Auxiliary Financial Statements due to General Accounting |
Lecomte, Patrice
|
GA
| 189 |