Update on Enterprise/National Rental Authorization Letter

The State of Florida Department of Management Services has reconsidered and the authorization letter for students and visitors will not be required as long as the vehicle is rented utilizing the Enterprise/National AR Billing Number.

Please disregard the prior communication below from September. We apologize for any confusion.

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At the request of the State of Florida Department of Management Services, Enterprise will now require proof of employment or an authorization letter be presented at pickup when a rental is made on behalf of another traveler. This procedure is done with Enterprise/National utilizing their AR Billing Number.

If renting for a UF employee, they will be able to show their UFID and this will suffice. When renting for students or visitors, an authorization letter on UF Letterhead will need to be sent to the traveler prior to the rental. The traveler will be required to present the letter to pick up the rental vehicle.

The box below will be displayed when renting online. You will need to put the email address of the person booking the travel (@ufl.edu) in the box provided.

A standard form letter can be developed. Each rental will need the name of the traveler and the date range they will be traveling on UF business.

A draft has been attached for your convenience.